HR Coordinator

The Refugee Centre is a non-profit organization based in Montréal, Québec, that provides a sustainable structure of integration for refugees, immigrants, and newcomers in Canada.  We offer a wide range of services including Orientation, Academic Aid, a Learning Centre, Health & Wellness Support, Employment, Housing, a Legal Clinic, and Advocacy. We serve people of various statuses including international students, permanent residents, sponsored refugees, convention refugees, and asylum seekers. 

We are looking for a dedicated and experienced HR Coordinator to support our staff of ~50 people on a part‐time basis. The role will be remote, requiring approximately 8–10 hours per week. The person in this role will help strengthen HR processes, ensure our policies are up-to-date and aligned with Québec and federal regulations, and support a positive, inclusive, and compliant workplace culture. This is a remote role with flexible hours, ideal for someone who enjoys working independently while ensuring compliance and fostering a healthy workplace culture.

• Manage onboarding and orientation for new employees, interns, and volunteers

• Maintain and update HR policies, employee handbook, and internal procedures to reflect best practices and legal requirements in Québec/Canada

• Maintain employee records, ensuring data is kept confidential and secure

• Support recruitment: job postings, screening applicants, scheduling interviews, reference checks

• Advise staff and management on HR questions, policy interpretation, benefit-related matters, workplace culture, and compliance issues

• Assist with performance management and staff development processes

• Address HR matters as they arise, including but not limited to workplace relations, policy enforcement, and employee well-being

• Process and coordinate bimonthly payroll in collaboration with finance team

• 3+ years of HR experience, ideally including experience in a small NGO or non-profit setting

• Strong knowledge of Québec/Canadian employment laws, labour standards, and HR best practices

• Excellent organizational skills, attention to detail, and strong administrative capability

• Comfortable working autonomously and managing time responsibly with minimal supervision

• Strong communication and interpersonal skills; ability to work with people from diverse backgrounds

• Commitment to inclusion, equity, diversity, and the values of The Refugee Centre

• Ability to communicate fluently in both French and English

• Experience with payroll and HR software ( ADP) is required.

French is the primary working language at the Centre. However, proficiency in English is required for this position in order to communicate effectively with English-speaking staff members at the Centre.

• Flexible remote schedule

• Meaningful work contributing to newcomer integration and support in the Montréal area

• A collaborative, mission‐oriented team environment