Remote Virtual Assistant Jobs in Coral Springs, Florida

• *Job Title:** Remote Virtual Assistant

• *Location:

Remote — based in

Coral Springs, Florida** ---

About the Role

We are seeking a proactive, detail‑oriented Remote Virtual Assistant to become the right‑hand support for our senior leadership team. In this role, you will be the connective tissue that keeps calendars synced, communications clear, and daily operations humming—whether we’re coordinating a cross‑country product launch or handling confidential executive correspondence. You will report directly to the Chief Operating Officer and work closely with the Executive Assistant lead, the Finance Manager, and our growing Marketing Ops crew. From Coral Springs, Florida you will help us deliver world‑class service to clients across the United States while enjoying the flexibility of a fully remote setup. --- Key Responsibilities -

Calendar & Meeting Management:

Schedule, coordinate, and send invitations for 15–20 weekly executive meetings using

Google Calendar

,

Calendly

, and

Microsoft Teams

, ensuring 85 % of meetings are handled asynchronously when possible. -

Email & Correspondence:

Triage inbound email for the COO, draft responses, and forward items to the appropriate department using

Gmail

and

Outlook

. -

Travel & Logistics:

Book domestic and international travel for the leadership team (average of 3 trips per month), including flights, accommodations, and ground transportation, while adhering to the company’s travel policy. -

Document Preparation:

Create, edit, and proofread presentations, reports, and contracts in

Google Slides

,

Microsoft PowerPoint

, and

Adobe Acrobat

, maintaining version control via

Google Drive

. -

Project Tracking:

Update task boards, assign owners, and monitor deadlines in

Asana

and

Trello

, providing weekly status summaries to the executive suite. -

Vendor & Expense Management:

Process invoices, reconcile expense reports, and liaise with our Finance team using

QuickBooks Online

and

Expensify

, ensuring 100 % compliance with audit standards. -

CRM & Client Outreach:

Input and update contact information in

HubSpot

, prepare outreach email templates, and schedule follow‑up reminders. -

Office Operations Support:

Order supplies, manage the remote office budget for Coral Springs, Florida employees, and coordinate with the Facilities Manager for any on‑site needs. -

Technology & Tool Integration:

Automate routine tasks with

Zapier

and

IFTTT

, creating at least one new workflow per quarter to improve admin efficiency. -

Team Communication:

Facilitate daily stand‑ups and bi‑weekly check‑ins on

Slack

, ensuring clear, concise updates across time zones. --- Required Qualifications - Associate’s degree or higher

or

equivalent professional experience in administrative support. -

3–5 years

of experience as a virtual assistant, executive assistant, or administrative assistant supporting senior leadership in a fast‑paced environment. - Proven mastery of

Google Workspace

(Docs, Sheets, Slides),

Microsoft Office

, and

Slack

for real‑time collaboration. - Strong written and verbal communication skills; ability to draft professional correspondence with zero errors. - Demonstrated proficiency with

Zoom

,

Calendly

,

Asana/Trello

, and

HubSpot

(or similar CRM). - Experience managing travel logistics, expense reports, and vendor relationships independently. - High level of discretion and confidentiality when handling sensitive corporate information. - Reliable high‑speed internet (minimum 25 Mbps download) and a dedicated home office space. --- Preferred Qualifications - Certified Administrative Professional (CAP) or comparable credential. - Experience supporting C‑suite executives in a

remote‑first

organization. - Familiarity with

Notion

or

Airtable

for knowledge‑base creation and workflow documentation. - Background in SaaS or technology‑driven companies, especially in product or marketing operations. - Demonstrated ability to lead small administrative projects or mentor junior VAs. - Bilingual proficiency (Spanish or French) to assist with international stakeholder communication. --- Compensation & Benefits -

Salary Range:

$55,000 – $70,000 annually

, commensurate with experience and proven impact. - Comprehensive health, dental, and vision coverage for you and eligible dependents. - 401(k) with company match up to 5 % of salary. - Flexible PTO: 15 paid vacation days + 10 paid holidays per year. - Remote work stipend of

$150/month

for coworking space, ergonomic equipment, or internet subsidies (available to residents of Coral Springs, Florida). - Annual professional‑development budget of

$1,500

for courses, certifications, or conferences. - Employee Assistance Program (EAP) and mental‑health resources. --- Work Setup -

Time Zones:

Position is open to candidates in the

Eastern, Central, or Mountain

time zones; core collaboration hours are 10 am–3 pm Florida time. -

Meeting Cadence:

Daily 15‑minute stand‑up via

Zoom

, weekly 1‑hour sync with the COO, and bi‑weekly 30‑minute cross‑functional check‑in on

Microsoft Teams

. -

Equipment:

Company‑provided laptop (MacBook Air or equivalent), external monitor, headset, and webcam. Must have a dedicated, quiet workspace with a reliable internet connection (minimum 25 Mbps). -

Platforms:

Primary communication on

Slack

, video conferencing on

Zoom

and

Microsoft Teams

, task management via

Asana

and

Trello

, document storage on

Google Drive

. --- Growth -

Career Path:

After 12 months of demonstrated success, you may progress to Senior Remote Executive Assistant, then to Operations Coordinator, and eventually to Office Manager or Team Lead. -

Learning Budget:

Up to

$2,000

per year for advanced certifications (e.g., CAP, Project Management Professional) and skill‑building platforms (LinkedIn Learning, Coursera). -

Mentoring:

Quarterly mentorship sessions with senior leaders and peer‑review of workflow efficiencies. -

Performance Cycles:

Formal bi‑annual performance reviews, with clear OKRs tied to executive productivity, cost‑saving initiatives, and process automation. ---

How to Apply

Please submit the following to our applicant portal by October 30, 2025: 1. An up‑to‑date resume highlighting relevant virtual‑assistant experience. 2. A concise cover letter (300‑500 words) explaining why you’re excited to support a remote team based out of

Coral Springs, Florida

and how your skill set aligns with the responsibilities above. 3. A short video (max 2 minutes) introducing yourself and describing a recent project where you automated an admin task, including the tools used and measurable outcomes.

• *Interview Process:**

-

Stage 1:

Recruiter phone screen (15 minutes). -

Stage 2:

Skills assessment – a timed 30‑minute scenario in

Google Docs

and

Asana

. -

Stage 3:

Video interview with the COO and Executive Assistant Lead (45 minutes). -

Stage 4:

Final interview with a cross‑functional panel (30 minutes) plus a brief “day‑in‑the‑life” simulation. We are an equal‑opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. ---

• Ready to become the organizational backbone that drives executive success from Coral Springs, Florida?* Apply today and join a team that values autonomy, collaboration, and continuous growth.

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