Contracts and Compliance Specialist; Engineering Services Administration

Position: Contracts and Compliance Specialist (Engineering Services Administration) With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice. The Contracts and Compliance Specialist position supports the Program Specialist in all facets of procurement—specifically reviewing, advertising, evaluating, and awarding construction contracts and professional services agreements, as well as all other agreements within Engineering Services while ensuring strict compliance with applicable federal, state, and local policies and procedures. Some of the key duties include:

• Evaluate proposals, coordinate vendor selection, and support the contract award process, ensuring transparency and adherence to procurement best practices.
• Manage and maintain accurate documentation of procurement activities, including contracts, amendments, compliance records, and vendor correspondence.
• Provide support across the Division for procuring goods and services, coordinating with internal staff and external customers, and ensuring timely fulfillment of procurement needs.

IDEAL CANDIDATE STATEMENT The ideal candidate will have the following knowledge and/or experience with:

• Solid understanding of procurement processes, particularly the solicitation, review, award, and compliant execution of construction contracts and professional services agreements.
• Familiarity with compliance standards relevant to procurement—encompassing federal, state, and local policy adherence (e.g., City code, CA contract code, labor compliance regulations).
• Experience with office software systems, MS Office suite, especially Excel for maintaining records, generating reports, and managing workflows. LCP Tracker (Labor Compliance software) knowledge would be very desirable.
• Exceptional attention to detail:

Ensuring accuracy in contracts, vendor documentation, and procurement records.

• Excellent time management and multitasking:

Capable of handling simultaneous solicitations, compliance tasks, and procurement support across diverse needs.

• Ethical mindset with a strong sense of integrity and adherence to procurement policy and regulations.

Under general direction, the Contracts and Compliance Specialist is responsible for planning, coordinating, and administering all aspects of contract initiation, processing, monitoring, and compliance. This class has primary responsibility for ensuring all of the department’s contracts, professional service and other related agreements comply with federal, state, city, local and other laws, regulations, rules, directives and procedures. DISTINGUISHING CHARACTERISTICS This advanced-journey level classification is populated with multiple incumbents, with a single allocation in each department. This class serves as the recognized, sole departmental contact for all contract compliance functions and is responsible for the development, coordination, and implementation of all departmental contracting policies and procedural protocol. This class is distinguished from the journey level Administrative Analyst classification in that the latter is responsible for a variety of internal administrative functions of a department and the former has primary responsibility for compliance of all of the department’s contracts, professional service, and other related agreements. SUPERVISION RECEIVED AND EXERCISED General supervision is provided by a higher‑level administrative or other management staff. Provides expert and/or lead person guidance to professional or support staff performing contract related duties, or who are engaged in contract related projects. Responsibilities may include technical or functional supervision of lower level personnel.

• Plan, prepare, administer, and monitor contracts, professional service agreements, master service agreements, memorandums of understanding (MOU), and cooperative agreements.
• Act as the departmental compliance officer to ensure that all contracts and agreements conform to federal, state, local, and other laws, regulations, rules, directives, and procedures.
• Review and process project pay request…

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