Support Services Coordinator (County Classification: Secretary I/II) - Full-time

About the Department The County of San Luis Obispo Health Agency is currently recruiting for a full-time Support Services Coordinator (County Classification: Secretary I/II) to join the Health Agency Facilities team. Within the Health Agency’s Support Services organization, this position is responsible for providing support to the Health Agency Executive Leadership Team by managing phone lines, scheduling meetings, managing calendars, taking meeting minutes, and providing administrative support as needed. In addition to administrative responsibilities, the position assists with reviewing and monitoring contracts and invoices for general administrative and facilities vendors, coordinates with vendors to place orders, and tracks assets and supplies. Examples of duties include:

• Performing audits of vendor expenditure documents and invoices related to facilities and administrative services.
• Providing facilities coordination and monitoring contracts for service providers, vendors, and co-located partners.
• Preparing contract monitoring summaries, tracking insurance requirements and coordinating fiscal reports.
• Acting as the facilities liaison between the Health Agency and vendors, assisting with maintenance and service needs, placing work orders, and scheduling vendors for site repairs, maintenance, and equipment support.
• Auditing and maintaining the Health Agency facilities matrix.
• Coordinating and disseminating safety communications between the Health Agency campus and co-located vendors.
• Tracking assets and assisting with mobile phone management, telecommunications, and general office equipment support.

This position is full-time, Monday through Friday, and is not eligible for remote work. For the complete job description for the Secretary I position, click . For the complete job description for the Secretary II position, click . This recruitment may be used to fill future permanent, substitute, limited term, and temporary positions, both full-time and part-time. Position Duties

Minimum Qualifications

A combination of education, training, and experience resulting in the required knowledge, skills, and abilities. An example of qualifying education and experience includes: Secretary I or II: Graduation from high school or possession of a G.E.D. certificate. Secretary I: In addition, Either A: Three years of progressively responsible general clerical experience; OR B: One year of experience in a journey-level secretarial position. Secretary II: In addition, Either A: Five years of progressively responsible general clerical experience; OR B: Three years of experience in a journey-level secretarial position.

Minimum Qualifications

Applications, including answers to supplemental questions, must be submitted online by the final filing date. Most County recruitments require you to respond to supplemental questions as part of the application process. We recommend that you review these questions prior to beginning your application. An initial application review will be conducted. Candidates who meet the minimum qualifications and are best qualified will be invited to participate in selection activities which may include online assessments, performance exams, written exams, and interviews. Final candidates will be required to have an in-depth background review performed before proceeding in the process. Please note that references will not be contacted until the end of the process. If you have questions or would like to discuss the opportunity further, please contact Human Resources at [email protected]. Confidential inquiries are welcomed. For further information regarding the County of San Luis Obispo, visit our website at www.slocounty.ca.gov. About the Department The County of San Luis Obispo Health Agency is currently recruiting for a full-time Support Services Coordinator (County Classification: Secretary I/II) to join the Health Agency Facilities team. Within the Health Agency’s Support Services organization, this position is responsible for providing support to the Health Agency Executive Leadership Team by managing phone lines, scheduling meetings, managing calendars, taking meeting minutes, and providing administrative support as needed. In addition to administrative responsibilities, the position assists with reviewing and monitoring contracts and invoices for general administrative and facilities vendors, coordinates with vendors to place orders, and tracks assets and supplies. Examples of duties include:

• Performing audits of vendor expenditure documents and invoices related to facilities and administrative services.
• Providing facilities coordination and monitoring contracts for service providers, vendors, and co-located partners.
• Preparing contract monitoring summaries, tracking insurance requirements and coordinating fiscal reports.
• Acting as the facilities liaison between the Health Agency and vendors, assisting with maintenance and service needs, placing work orders, and scheduling vendors for site repairs, maintenance, and equipment support.
• Auditing and maintaining the Health Agency facilities matrix.
• Coordinating and disseminating safety communications between the Health Agency campus and co-located vendors.
• Tracking assets and assisting with mobile phone management, telecommunications, and general office equipment support.

This position is full-time, Monday through Friday, and is not eligible for remote work. For the complete job description for the Secretary I position, click . For the complete job description for the Secretary II position, click . This recruitment may be used to fill future permanent, substitute, limited term, and temporary positions, both full-time and part-time. Position Duties

Minimum Qualifications

A combination of education, training, and experience resulting in the required knowledge, skills, and abilities. An example of qualifying education and experience includes: Secretary I or II: Graduation from high school or possession of a G.E.D. certificate. Secretary I: In addition, Either A: Three years of progressively responsible general clerical experience; OR B: One year of experience in a journey-level secretarial position. Secretary II: In addition, Either A: Five years of progressively responsible general clerical experience; OR B: Three years of experience in a journey-level secretarial position.

Minimum Qualifications

Applications, including answers to supplemental questions, must be submitted online by the final filing date. Most County recruitments require you to respond to supplemental questions as part of the application process. We recommend that you review these questions prior to beginning your application. An initial application review will be conducted. Candidates who meet the minimum qualifications and are best qualified will be invited to participate in selection activities which may include online assessments, performance exams, written exams, and interviews. Final candidates will be required to have an in-depth background review performed before proceeding in the process. Please note that references will not be contacted until the end of the process. If you have questions or would like to discuss the opportunity further, please contact Human Resources at [email protected]. Confidential inquiries are welcomed. For further information regarding the County of San Luis Obispo, visit our website at www.slocounty.ca.gov. Apply tot his job Apply To this Job