Senior Director of Operations & Administration

ABOUT THE POSITION: Reporting directly to the President, the Senior Director of Operations & Administration is responsible for management of all finance and administration of the Foundation including operations, grants management, budgeting, bill pay, information technology and human resources. The One8 Foundation is at an important growth period, scaling giving and reach. It requires a senior leader who can ensure the administration of the organization keeps pace with the Foundation’s actions and aspirations. The strategic, ambitious, hands-on nature of our approach to grantmaking must be matched by an internal operation committed to flawless customer service and continual improvement. The Senior Director is responsible for staying one step ahead of the grantmaking team, continually looking for systems and processes that increase both our effectiveness and efficiency. This operational leader must have demonstrated experience in approaching new problems with a learning and analytic orientation to deliver solutions that meet the objectives. The Senior Director will work across portfolios, managing internal practices, procedures and day-to-day operations of the Foundation efficiently and effectively, while reflecting the Foundation’s values and principles. This individual works closely with Foundation leadership as well as across the entire team to ensure staff are resourced and supported to focus on social change rather than administrative functions of efficient grantmaking. The Senior Director will partner with the Foundation’s Family Office (HighSage Capital), which provides investment management, tax management and financial oversight. The Senior Director is a key leadership team member and must keep abreast of Foundation priorities and understand the work of the grantmaking teams. Financial Management Manage financial systems including:

• Financial operations of the Foundation including oversight of all financial systems, outside providers (RSM) and accounting firm (EY).
• Annual budget process.
• Cash flow management, accounts payable and grant payment processes including weekly invoice approvals in partnership with the Grants & Finance Manager.
• Partner with the Family Office on quarterly operating and grant funding needs as well as for tax form completion.
• Financial reporting, monitoring and review with the President.
• Annual tax return and all related filings, working in partnership with the President, family office and off-site accountants.

Operations Office Administration

• Oversee office administration including management of day-to-day operations, facility, lease, policies and security procedures.
• Manage Office Administrator to ensure a physical workplace that is comfortable, welcoming and highly functional and lead the four-person Administration Team.
• Provide leadership on technology and organization systems, ensuring the teams are supported through high quality tech tools that facilitate the work.
• Proactively identify and drive system improvements and efficiencies; working with staff to identify opportunities for greater efficiencies and leveraging technology to simplify our work and amplify its impact.

Grants Management

• Supervise and partner with the Grants & Financial Manager providing support and mentorship ensuring the grants management process is timely, accurate and continually improving.

Legal

• Serve as the primary liaison between the Foundation and legal counsel, staying abreast of foundation legal and tax requirements
• Responsible for compliance with relevant federal, state and other agencies governing private foundations ensuring required legal documents are filed and that Foundation policies and practices comply with federal, state and other regulatory organizations.

Human Resources Management

• Work in partnership with GenesisHR (PEO) to ensure effective HR operations and benefit program delivery. Oversee all payroll and human resources activity including maintenance of personnel records, benefit renewal decisions, policies and performance management systems.
• Develop and oversee human resources ensuring the Foundation attracts, retains and nurtures a high functioning team. Ensure pay and benefits strategies are competitive and attractive.
• Oversee recruitment for the Foundation, identifying and managing high quality search consultants and partnering with hiring managers to support hiring and onboarding processes.

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