Experienced Administrative Support Professional – Remote Office Assistant

At arenaflex, we're dedicated to providing exceptional support to our clients and fostering a collaborative work environment. As a remote Office Assistant, you'll play a vital role in ensuring seamless communication and coordination between departments, while maintaining the highest level of confidentiality and professionalism.

Job Summary:

We're seeking an experienced and detail-oriented Administrative Support Professional to join our team as a remote Office Assistant. In this role, you'll provide exceptional customer service, manage schedules and calendars, prepare correspondence and reports, and maintain confidentiality of sensitive information. If you're a highly organized and effective communicator with excellent time management skills, we encourage you to apply.

Key Responsibilities:

* Act as a liaison between departments for coordination of services, ensuring seamless communication and collaboration

• Prepare letters of correspondence, memorandums, reports, forms, and other documents using Microsoft Office/Office 365 and other software
• Send out notices for meetings and create agendas, prepare minutes, and distribute reports and materials as required
• Maintain schedules and calendars for lease ups of new properties and coordinate lease up schedules and communications with applicants
• Maintain confidentiality of information and adhere to federal and state regulations and other required administrative documents
• Organize and manage an administrative filing system to ensure efficient access to documents and records
• Assist with administrative audits, databases, and spreadsheets using appropriate software for quality improvement projects
• Maintain confidentiality as required and adhere to arenaflex's policies and procedures

Preferred Skills and Experience:

* Customer Service/Inbound calls and emails

• Client Scheduling
• Phone calls and outbound emails/letters/mail
• Manage/coordinate appointment calendar(s)
• Software/Computer Experience:

+ Windows + Microsoft Office/Office 365 + Microsoft Teams + Microsoft SharePoint + Realpage Onesite (preferred, not required)

• Independent work experience
• Exceptional internal and external communication skills, including reading, writing, and conversing in English
• Decision-making and problem-solving skills
• Excellent time management skills

Essential Qualifications:

* High school diploma or equivalent required; associate's or bachelor's degree preferred

• 2+ years of experience in an administrative support role, preferably in a customer-facing environment
• Excellent communication and interpersonal skills, with the ability to work effectively with diverse stakeholders
• Proficiency in Microsoft Office/Office 365 and other software applications
• Ability to maintain confidentiality and handle sensitive information with discretion
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines

Skills and Competencies:

* Excellent communication and interpersonal skills, with the ability to work effectively with diverse stakeholders

• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines
• Ability to maintain confidentiality and handle sensitive information with discretion
• Proficiency in Microsoft Office/Office 365 and other software applications
• Strong problem-solving and decision-making skills, with the ability to think critically and creatively
• Ability to work independently and as part of a team, with a strong commitment to collaboration and customer service

Career Growth Opportunities and Learning Benefits:

At arenaflex, we're committed to providing opportunities for growth and development. As a remote Office Assistant, you'll have access to:

• Ongoing training and professional development opportunities
• Mentorship and coaching from experienced colleagues
• Opportunities for advancement and career growth within the company
• A dynamic and supportive work environment that fosters collaboration and innovation

Work Environment and Company Culture:

arenaflex is a dynamic and supportive work environment that fosters collaboration and innovation. As a remote Office Assistant, you'll have the flexibility to work from home and enjoy a range of benefits, including:

• Flexible work arrangements and remote work options
• Collaborative and supportive team environment
• Opportunities for professional growth and development
• Competitive compensation and benefits package

Compensation, Perks, and Benefits:

We offer a competitive compensation package, including:

• Hourly rate: $21.85 - $25.30 per hour
• Flexible work arrangements and remote work options
• Opportunities for professional growth and development
• Comprehensive benefits package, including health, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off and holidays

How to Apply:

If you're a highly organized and effective communicator with excellent time management skills, we encourage you to apply. Please submit your resume and a cover letter outlining your experience and qualifications for this role. We can't wait to hear from you!

Equal Employment Opportunity:

arenaflex is an equal employment opportunity employer and welcomes applications from diverse candidates. We're committed to creating a workplace that's inclusive, respectful, and supportive of all employees, regardless of their background, culture, or identity. Apply for this job