Project Administrator

Rider Levett Bucknall RLB is seeking a Project Administrator responsible for maintaining communication between office and field personnel to ensure timely and accurate project paperwork. The role involves coordinating project invoices, preparing reports, and supporting project management services to achieve client satisfaction.

Responsibilities

• Aids project management services such as personnel, filing, budget preparation and control, records control, and special management studies
• Works independently in the administrative management of a project to ensure smooth operation and client satisfaction
• Coordinates and processes project invoices to ensure contract compliance, prepare invoice cover letters and transmittal documentation and submits to owner for payment
• Coordinates collection and preparation of project reporting
• Proofreads and corrects reports from staff
• Coordinate meetings when necessary
• Data entry and composition of administrative documentation
• Order supplies and procurement for jobsites
• Participate in weekly project meetings with design consultants, general contractors, project managers and clients
• Work with project managers to develop weekly meeting agenda
• Uses independent judgement and discretion on coordination of assigned construction project
• Develop and distribute meeting minutes
• Follow-up with project team members to ensure timely completion of assigned tasks
• Monitor project schedules, log and track progress to meet design, construction and other deadlines
• Develop monthly executive summary reports
• Contributes to team performance by collaboration and effective communication
• Contributes to and understands the clients desired project outcomes, identifies opportunities to add value to accomplish the desired outcomes
• Adds to team effort by accomplishing other duties as assigned

Skills

• Two-year degree in project management or a related field. Working experience may substitute for the degree
• Skilled in Microsoft Office, including Word, Excel, Outlook, and PowerPoint
• Excellent writing skills
• Basic accounting skills
• Ability to work at various job sites
• One to three years' experience in design and construction or project management preferred
• Public or Private work experience preferred
• Contract administration experience a plus

Company Overview

Company H1B Sponsorship