Project Assistant

Contra Costa Electric, Inc. is an electrical construction firm offering comprehensive services in electrical construction and renewable energy. The Project Assistant will provide essential administrative support to the project team, ensuring effective document and cost control while contributing to the overall success of construction projects.

Responsibilities

• Assist with project set-up and maintain and manage comprehensive project document controls
• Assist with project start up and close-out meeting requirements, and coordination of periodic job progress meetings including preparing agendas and recording meeting minutes
• Process project drawing changes and provide timely information to the field and project teams for potential change orders
• Assist in creating and responding to requests for information
• Work with the project teams to assemble and process submittals and track approval of submitted products
• Collect and assemble all project close-out documentation per customer requirements
• Process and manage project billing including schedule of values, time and material billing, lien waivers, and customer specific billing requirements
• Obtain and submit compliance documents including lien waivers and customer specific compliance as required by the project
• Support subcontractor monthly billing processes and compliance documents including verification of electronic processing of invoices and coordination of payments, up to and including final close-out
• Work with project team to respond to requests for proposal as a result of potential change documents
• Generate potential change orders and manage approval tracking
• Process prime contract change orders and associated subcontract changes as applicable
• Quickly learn and apply practices and technical skills
• Work independently after having been shown how to accomplish assignments
• Willingness to evaluate assignments and recommend improvements
• Practice excellent organization and remain upbeat and pleasant even when facing the pressure of pending or multiple deadlines
• Comply with all company operating policies, procedures, and safety requirements
• Comply with EMCOR’s Values, Business Code of Conduct, and Business Ethics
• Able to work 40 hours per week in Martinez, CA with some travel to job sites as needed

Skills

• Strong teamwork mentality and ability to work in a collaborative environment across departments
• Strong organizational, record keeping and follow-up skills
• Self-motivated, with aptitude for attention to detail and ability to prioritize workflow
• Ability to manage multiple tasks and meet deadlines on a daily basis
• Customer focused mindset with ability to meet customers' expectations and requirements
• Business communication savvy with excellent oral and written communication skills
• Display a professional and positive appearance as representative of the Company
• High school diploma or GED required
• Must demonstrate proficiency in Microsoft Office applications, (i.e. Outlook, Word and Excel)
• Proficiency with Adobe Acrobat
• Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customers, employees, unions, government agencies, vendors and suppliers, and other contractor organizations
• 1-3 years related experience providing support for commercial construction projects preferred
• Associates degree in related field may be substituted for experience
• Understanding of project phases from preconstruction to close-out is preferred
• Knowledge of Prolog Manager or similar project document control software a plus

Benefits

• Medical, dental, vision, and prescription
• 401k with company match
• Paid holidays
• Educational assistance

Company Overview