Litigation Secretary/Practice Assistant II (Century City)

Sheppard, Mullin, Richter & Hampton LLP is a global Am Law 50 firm seeking a Litigation Secretary/Practice Assistant II based in their Century City office. The role involves supporting litigation attorneys and paralegals with case management, document preparation, and administrative duties in a fast-paced environment.

Responsibilities

• Format, edit, and manage legal documents, including pleadings and discovery
• Schedule and coordinate depositions, court dates, filing deadlines, calendars, appointments, meetings, travel arrangements, and related planning
• Conduct conflict checks and handle new matters, including preparing engagement letters and managing client and case documents
• Work closely with attorneys and paralegals to prepare and file official correspondence using the Firm’s standards and procedures
• Communicate regularly with the team. Double check work product before presenting to attorney for review and again before sending or filing
• Must be available and able to work during core business hours

Skills

• A minimum of 1-3 years of litigation experience in a law firm
• Experience with private wealth and fiduciary matters
• Experience with document productions and e-discovery
• Strong working knowledge of Superior and Federal Courts rules and procedures
• Ability to handle multiple projects with changing priorities while working independently in a fast-paced environment
• Ability to work overtime, evenings, and weekends, as needed
• Possess excellent spelling, grammar, and punctuation skills
• Strong attention to detail, ability to prioritize tasks, and excellent time management skills to meet deadlines
• A high school diploma or equivalent is required, plus substantial and relevant work experience
• Must have proficiency in Windows 10, Microsoft Outlook, Excel, PowerPoint, Adobe Acrobat, Zoom, and Teams, and experience working with a document management system
• Must be able to quickly learn new skills and systems
• A bachelor's degree or some college is preferred
• A secretarial certification or ABA-approved paralegal certification is preferred

Company Overview

Company H1B Sponsorship