Administrative Assistant

Lighthouse Youth & Family Services is seeking an Administrative Support Superstar to join their team. In this role, you will provide essential office and clerical support, greet visitors, manage schedules, and ensure the office runs smoothly.

Responsibilities

• Providing top-notch administrative and office support with accuracy and efficiency
• Typing, filing, scanning, copying, faxing, mailing—you name it!
• Greeting and directing visitors and clients with professionalism and warmth
• Answering, screening, and transferring phone calls (yes, even important ones!)
• Scheduling and coordinating HR appointments and follow-ups
• Handling confidential and sensitive information with care
• Maintaining electronic and paper filing systems
• Entering and retrieving data, compiling reports as needed
• Troubleshooting administrative issues and knowing when to escalate
• Managing office supplies and equipment
• Processing annual background checks for the entire agency
• Sorting and distributing mail daily
• Supporting the Administrative/Office Manager as needed
• Pitching in for special events—including helping volunteers during our Happy Holidays event

Skills

• High School Diploma or equivalent
• At least 6 months of front office or administrative experience
• Basic proficiency with computers and office equipment
• Strong organizational and time-management skills
• Clear and friendly communication skills
• Comfort with computers and office equipment
• Excellent attention to detail
• A professional, positive, and helpful attitude
• Strong problem-solving skills and initiative
• Great interpersonal skills and teamwork

Company Overview