Administrative Assistant
Starbrite Therapeutic Equestrian Center is seeking a highly organized Administrative Assistant & Event Coordinator to support donor engagement and fundraising events. This role is essential in managing donor relationships, coordinating impactful events, and providing operational support to the nonprofit organization.
Responsibilities
- Maintain accurate donor records, gifts, and acknowledgments in the donor CRM
- Support donor engagement through reporting, follow-up, tours, and communications
- Assist with gathering donor data for newsletters, mailings, and event invitations
- Uphold confidentiality and integrity in all donor and organizational records
- Lead and delegate the planning, coordination, and execution of all major fundraising events
- Schedule and lead event meetings; track action items and follow-through
- Secure vendors and sponsorships; obtain quotes and manage event logistics
- Collaborate with staff, board members, and volunteers to ensure event success
- Track event budgets and assist with post-event evaluation and improvement
- Assist with grants, reports, and organizational data tracking
- Support marketing efforts with stories, photos, newsletters, and donor recognition
- Coordinate internal communication between staff, board, and volunteers
- Help organize contracts, vendor agreements, and fundraising documentation
- Assist leadership with presentations, community outreach, and strategic initiatives
Skills
- Maintain accurate donor records, gifts, and acknowledgments in the donor CRM
- Support donor engagement through reporting, follow-up, tours, and communications
- Assist with gathering donor data for newsletters, mailings, and event invitations
- Uphold confidentiality and integrity in all donor and organizational records
- Lead and delegate the planning, coordination, and execution of all major fundraising events
- Schedule and lead event meetings; track action items and follow-through
- Secure vendors and sponsorships; obtain quotes and manage event logistics
- Collaborate with staff, board members, and volunteers to ensure event success
- Track event budgets and assist with post-event evaluation and improvement
- Assist with grants, reports, and organizational data tracking
- Support marketing efforts with stories, photos, newsletters, and donor recognition
- Coordinate internal communication between staff, board, and volunteers
- Help organize contracts, vendor agreements, and fundraising documentation
- Assist leadership with presentations, community outreach, and strategic initiatives
- Experience in administration, event coordination, donor relations, or nonprofit work
- Strong organizational, communication, and time-management skills
- Comfort using CRM systems, email platforms, and basic office software
- Ability to manage multiple priorities with accuracy and follow-through
- Commitment to Starbrite's Christ-centered mission
- Professional, detail-oriented, and relational
- Strong interpersonal skills with donors, volunteers, and staff
- Positive, flexible, and collaborative team member
- Experience in nonprofit or faith-based organizations
- Familiarity with donor databases (Salesforce, Funraise, or similar)
Benefits
- Generous PTO provided per organizational policy
Company Overview