Event Coordinator
Wonderful Agency is part of The Wonderful Company, a leading organization committed to enhancing the lives of its employees and communities. They are seeking an Event Coordinator to assist in planning and executing a variety of events, from employee gatherings to large conferences, ensuring every detail is managed effectively.
Responsibilities
- Provide administrative support including meeting scheduling and managing and processing invoices
- Be an active participant in idea generation, brainstorms, and creative ideation of events
- Research and evaluate potential venues and vendors and make informed recommendations
- Coordinate site visit logistics
- Support team with presentation materials for stakeholder meetings
- Assist in developing and managing event registration forms and event websites
- Place product orders with respective brand partners
- Coordinate ordering, inventory, and distribution of gifts, swag, and branded inventory
- Place work orders with our in-house creative team for event related collateral
- Work with our in-house travel team, including Wonderful Aviation, to coordinate transportation and travel logistics
- Track event related expenses to stay within or below budget
- Work with team to coordinate shipping requests and track shipping manifest for events
- Provide on-site event support for event setup, execution, and breakdown, as needed
- Assist with post-event analysis including surveys, recaps, and recommendations for improvement
Skills
- High attention to detail with exceptional organizational skills
- Demonstrate a positive, enthusiastic, ‘can do' attitude
- Self-starter, solutions-oriented, logistically minded
- Ability to work gracefully under pressure to meet deadlines; must be able to manage and prioritize multiple projects at once
- Ability to work and collaborate as part of a small, fast-paced team
- Excellent written and verbal communication
- Ability to assist with event execution including delivery, load-in, breakdown and load-out of event materials and at times will require manual labor
- Willingness to travel for site inspections and events, as well as the ability to work flexible or occasional long hours, dependent upon the event schedules
- Bachelor's Degree required
- 1-2 years of experience in event planning is preferred, though we are open to bright recent college grads who bring event coordination experience from campus organizations and philanthropic activities
Benefits
- Access to top-notch medical coverage comprehensive vision and dental plans, and a 401k with match eligibility to secure your financial future
- 24/7 online physician consultations
- Virtual mental health resources
- Life coaching
- Engaging employee community groups
- Cash rewards for healthy habits and fitness reimbursements
- Library of on-demand fitness videos
- Career Advancement Opportunities: Unlock your potential with clear paths for career progression and internal mobility across our diverse family of brands and business units.
- Focused Learning and Development: Grow as a leader with our dedicated Learning and Organizational Development department, offering extensive resources like People Manager and leadership training, webinars, and eLearning courses.
- Empowering Mentorship Program: Connect with colleagues through our company-wide mentorship program to share goals, overcome challenges, and drive your career forward.
- Continuous Improvement Training: Participate in training that empowers all employees to learn and implement concepts that drive significant, positive change in the workplace.
- Giving Back to the Community: Make a difference with Wonderful Giving, allowing you to allocate company-provided funds to up to three charities of your choice, and join Wonderful Neighbor to contribute to group service projects within our local communities.
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