Accounts Payable Clerk

ABRAMS is a trailblazer in illustrated publishing, seeking an Accounts Payable Clerk to join their Finance team. The role involves managing day-to-day accounts payable operations, ensuring timely payments to authors, freelancers, and vendors while maintaining compliant financial records.

Responsibilities

• Process high-volume invoices from authors, illustrators, editors, printers, freelance contributors, and vendors
• Review all invoices for appropriate documentation, approvals, and correct coding prior to payment
• Enter invoices and related journal entries into the accounts payable system and general ledger
• Prepare and process payments, including printing checks, obtaining required approvals/signatures, and distributing payments as needed
• Maintain organized and accurate AP records, including licensing fees, printing services, event expenses, and production-related statements
• Assist with tracking and processing royalties and advances in accordance with contract terms
• Maintain vendor, W-9, and freelance files in compliance with tax and record-retention requirements
• Assist with year-end 1099 preparation and reporting for applicable vendors and freelancers
• Support vendor onboarding and respond to vendor inquiries, escalating issues as appropriate
• Support the expense report process, including reviewing and reconciling Concur submissions
• Reconcile corporate credit card statements, including American Express, and investigate discrepancies
• Assist with the administration of the corporate card program, including new card requests, cancellations, and documentation
• Monitor the accounts payable inbox and ensure timely responses to vendors and internal stakeholders
• Assist the Finance team during the month-end and the fiscal year-end close
• Maintain organized digital and physical filing, scanning, and documentation
• Provide backup support to the Accounts Payable & Receivable Manager as needed
• Support ad hoc projects and administrative tasks as assigned

Skills

• Associate's degree or higher in accounting, finance, or a related field
• 0-2 years of accounts payable experience
• Strong working knowledge of Excel, including spreadsheets and reconciliations
• Experience working with general ledger and AP systems
• High attention to detail and strong organizational skills
• Ability to manage deadlines and work independently in a fast-paced environment
• Strong communication skills for interacting with vendors and internal teams

Benefits

• Generous paid holidays and Summer Fridays.
• Company-paid time off during Christmas week.
• Comprehensive health benefits, including short-term and long-term disability.
• Retirement savings (401k) and life insurance.
• Paid time off and professional development opportunities.

Company Overview