Entry Human Resources Operations Specialist

CDM Smith is a company committed to offering an unmatched employee experience. They are seeking an Entry Human Resources Operations Specialist to coordinate various human resources activities, provide support to applicants and employees, and manage documentation and processes under direct supervision.

Responsibilities

• Coordinates, researches, prepares and/or schedules one or more human resources activities including background checks, immigration, job postings and employment interviews, new hire onboarding and orientation, and relocation under direct supervision
• Prepares communications using approved formats for interviews, offer letters, sign on and relocation agreements, on boarding materials, background check forms, and immigration letters, etc
• Distributes communications and collects employee forms and documentation
• Follows up to obtain missing documentation as necessary
• Schedules interviews, books candidate travel arrangements, briefs applicants and employees on benefits and human resources policies and programs and responds to their questions regarding human resources policies and programs following standard procedures
• Manages reimbursement of candidate expenses
• Refers to senior human resources staff if inquiry is outside of normal scope
• Processes transactions in 3rd party applications
• Reviews and manages I-9 forms for collection and retention purposes
• Processes invoices, check requests and employee expense reimbursements
• Transmits information to vendors following prescribed procedures to include: data for relocation, background check, job postings, etc
• Participates on HR project teams to improve processes, reduce manual work and increase efficiencies
• Administers and coordinates additional programs such as e- Verify, e-Rail safe and other programs as necessary
• Maintains process documentation and files
• Performs other duties as required

Skills

• Bachelor's degree
• 0 years of related experience
• Equivalent additional directly related experience will be considered in lieu of a degree
• Ability to work as a team player is required
• Ability to work with detail, manage multiple priorities, and work with deadlines
• Proficiency in Microsoft Office desirable
• Excellent communication and organizational skills and the ability to work with all types of people is highly desirable
• Basic knowledge of human resources practices, policies, regulations, and programs

Company Overview