Billing & Reconciliation Coordinator
Active International is a company that values growth and collaboration, and they are seeking a Billing & Reconciliation Coordinator to support their Finance Team. This entry-level role involves executing daily billing operations, vendor coordination, and month-end close activities.
Responsibilities
- Assist in preparing supporting schedules and reconciliations for month-end close
- Upload client invoices to portals such as Coupa and Tungsten
- Track missing purchase orders and support mapping to client accounts
- Monitor shared billing inboxes and organize completed items
- Respond to basic client billing queries and escalate complex issues
- Transfer vendor invoices from Edenred to OX and validate tax codes (e.g., QST vs. HST)
- Support resolution of Edenred hold queue items and ensure proper invoice coding
- Communicate with vendors to resolve documentation gaps or payment delays
- Update invoice records based on vendor changes (e.g., station transitions)
- Assist the Billing Analyst and AR/AP Manager in reconciling credits and invoice mismatches
- Maintain documentation for audit readiness
- Help track billing delays and support reporting efforts
- Participate in team meetings and contribute to process improvement discussions
- Maintain confidentiality and integrity of financial data
- Perform other duties as required to support the Finance Team
- Help verify general ledger codes and ensure accurate classification of financial transactions
- Review expense reports and vendor invoices for completeness and escalate discrepancies
- Collaborate with internal teams (e.g., media, operations) to gather missing data and resolve issues
Skills
- Education in Finance is an asset
- 0–2 years of experience in billing, finance operations, or accounts receivable
- Strong attention to detail and organizational skills
- Basic proficiency in Microsoft Excel and financial systems
- Good communication and problem-solving abilities
- Willingness to learn and adapt in a fast-paced environment
- Familiarity with invoice processing tools (e.g., Edenred, MediaOcean DS/OX) is a plus
Benefits
- A caring, diverse, and inclusive culture with an open, collaborative work environment where your ideas and input are valued
- A flexible, hybrid approach to at-home and in-office work
- A competitive health and dental benefits package, including a health care spending account
- Access to an on-site gym, wellness programs, and fitness/mental health allowances
- Career development, training opportunities, and tuition assistance
- Daily Commute benefits
- Free parking, proximity to two major highways, and a variety of restaurants in the East Beaver Creek neighbourhood in Markham
- Volunteering opportunities, fundraising, and charitable donation matching through AMS Cares
Company Overview