Staff Accountant

Sigma Chi Foundation is a non-profit organization seeking a Staff Accountant to manage day-to-day accounting and gift processing tasks. The role involves responsibilities such as accounts payable, accounts receivable, month-end closing, and ensuring compliance with GAAP and FASB.

Responsibilities

• Utilize accounting software (Sage Intact), our database (Salesforce), and associated technology to complete day-to-day accounting and gift processing functions
• Suggest improvements to modernize and increase the efficiency of accounting processes and work to implement them under the guidance of supervisor
• Reconciling transactions between bank accounts and database financial records
• Complete basic journal entries and month-end close processes
• Assist in recording and maintaining current fixed asset purchases, balances, history, and depreciation by category and entity
• Monitor annual budgeting data and run regular accounting reports
• Maintain donor database and gift records; including corporate matching, foundation and donor advised
• Reconcile gift database with bank and the general ledger
• Assisting with annual audits (IRS Form 990, W2s, 1099s) and ensuring compliance with GAAP and FASB
• Provide customer service over the phone and email for donation, fund balance and general accounting questions from other staff, donors, vendors, and external stakeholders
• Record invoices and accounts payable records in accounting software
• Verify proper invoice coding and management approval, per entity, per department
• Ensure recording of inventory purchases and unit cost of items
• Manage payment timing and priority and coordinate with supervisor regarding cash availability and future cash needs
• Process payments through ACH, check, and wire transfer
• Coordinate approval, coding, and payment of expense
• Maintain and advance the digitization of accounts payable processes
• Maintain accuracy of vendor company and contact information
• Communicate with vendors regarding updating payments, payment schedules, annual policy notices, general questions, and request Form W-9 as applicable
• Prepare and file Form 1099 and 1096 for all relevant entities
• Collect, record, and deposit cash, checks, and electronic payments (ACH, credit card) from various sources
• Generate and distribute invoices for pledges, sponsorships, and grants; ensure accuracy and timeliness
• Reconcile daily deposits, bank statements, and accounts receivable ledgers to the general ledger (GL)
• Coordinate with Development staff, provide backup documentation for reporting and donor records
• Monitor open pledges, follow up on past-due amounts, and resolve discrepancies with internal/external parties
• Prepare regular reports, such as daily cash position, AR aging, and assist with month-end closing entries and reports
• Maintain and advance the digitization of accounts receivable processes

Skills

• Bachelor's degree in accounting, Finance, or related field (or equivalent experience)
• Sage Intact financial management software experience required
• Knowledge of generally accepted accounting principles, regulatory standards, and compliance requirements
• High degree of accuracy, attention to detail, and confidentiality
• Proficiency in Microsoft Office, accounting, and spreadsheet programs
• Robust mathematical and data entry skills
• Excellent analytical, problem-solving, and decision-making skills
• Ability to provide exemplary customer service via the phone and email
• Self-directing and Independent, willing to take on new tasks and responsibilities
• Team-oriented philosophy with the ability to handle multiple projects at once
• Salesforce experience preferred
• Non-profit accounting experience preferred

Benefits

• Comprehensive health insurance with dental and vision coverage
• Life insurance
• Disability insurance
• Paid time off including vacation days, personal days, and holidays
• Parental leave
• A 401k plan
• Opportunities for professional development and training

Company Overview