Remote Administrative Coordinator

Job Summary

HubSpot is looking for a highly organized and detail-oriented Remote Administrative Coordinator to support our global teams with day-to-day administrative operations. The ideal candidate will play a crucial role in ensuring the smooth execution of internal processes, assisting with scheduling, communication, document management, and other administrative tasks. This role is perfect for a proactive professional who thrives in a dynamic, fast-paced, and fully remote environment.

Key Responsibilities

• Provide administrative support to multiple departments and senior leaders within HubSpot.
• Manage calendars, coordinate virtual meetings, and handle travel arrangements (where applicable).
• Maintain and organize digital files, records, and databases with a high level of accuracy.
• Prepare reports, presentations, and correspondence on behalf of management.
• Track project timelines, deadlines, and deliverables to ensure operational efficiency.
• Handle internal communications and assist in coordinating virtual team events.
• Support onboarding and offboarding processes for new employees or contractors.
• Collaborate with cross-functional teams to improve administrative workflows.
• Ensure confidentiality and compliance with company policies and data protection standards.

Required Skills and Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field (or equivalent work experience).
• Proven experience as an administrative coordinator, executive assistant, or similar role.
• Strong proficiency in Microsoft Office Suite and Google Workspace (Docs, Sheets, Slides, Calendar).
• Excellent written and verbal communication skills.
• Exceptional organizational and time-management abilities.
• High attention to detail and accuracy.
• Ability to handle multiple tasks and prioritize effectively in a remote work environment.
• Strong interpersonal skills and a professional demeanor.

Experience

• Minimum of 2–4 years of administrative or coordination experience, preferably in a technology or SaaS-based organization.
• Prior experience working remotely with distributed teams is highly desirable.

Working Hours

• Flexible working hours with availability to collaborate across multiple time zones (EST preferred).
• Full-time, remote position with opportunities for hybrid collaboration when needed.

Knowledge, Skills, and Abilities

• Deep understanding of remote work tools such as Slack, Zoom, Trello, and Asana.
• Knowledge of office management systems and procedures.
• Ability to maintain discretion when handling confidential information.
• Strong problem-solving skills with a proactive and solution-oriented mindset.
• Adaptability to changing priorities and new technologies.

Benefits

• Competitive salary package with annual performance bonuses.
• Comprehensive health, dental, and vision insurance.
• Flexible paid time off and wellness days.
• Home office stipend and technology support.
• Professional development and learning reimbursement programs.
• Inclusive, diverse, and collaborative work culture that values employee growth.

Why Join HubSpot

At HubSpot, we believe in creating a workplace where employees feel empowered, connected, and supported. As a Remote Administrative Coordinator, you’ll be part of a team that values innovation, transparency, and continuous improvement. You’ll contribute to the efficiency of a globally recognized company that’s redefining the way businesses grow and connect with customers. Join us and experience a culture built on trust, flexibility, and impact.

How to Apply

Interested candidates should submit their updated resume and a brief cover letter highlighting relevant administrative experience through the HubSpot Careers Portal. Shortlisted applicants will be contacted via email for the next steps in the recruitment process.