Supplier Maintenance Analyst, Accounts Payable - Full Time, Days

About the position Be a part of a world-class academic healthcare system, Uchicago Medicine, as a Supplier Analyst in the Accounts Payable Department. This position will be primarily a work from home opportunity with the requirement to come onsite as needed. You may be based outside of the greater Chicagoland area. The Supplier Maintenance Analyst, Accounts Payable, is responsible for overseeing and maintaining the integrity of supplier data within the Oracle ERP system, ensuring compliance with IRS reporting requirements and organizational policies. This role serves as a key resource in managing the end-to-end supplier setup and maintenance process, including validating supplier banking information, enabling Supplier Portal access, and supporting the execution of IRS filings such as Forms 1099. By collaborating with internal and external stakeholders, the Analyst helps resolve supplier-related issues, improve processes, and support seamless invoice processing and payment. Through expert knowledge of compliance standards and attention to detail, this position contributes to the organization's financial accuracy, operational efficiency, and strong vendor relationships.

Responsibilities

• Review and approve new supplier documentation and system setups to ensure compliance with IRS reporting requirements related to payment issuance.
• Execute validation procedures, including verbal validation of supplier banking information, and initiate setup of banking details within the Oracle ERP system.
• Perform the IRS TIN matching process for all suppliers, resolving discrepancies to maintain data accuracy and compliance.
• Coordinate the transfer of supplier data management tasks to third-party resources while maintaining oversight of accuracy and compliance.
• Monitor and maintain submissions within the AP Portal to ensure timely data setup/modifications for efficient invoice processing and payments.
• Enable Oracle Supplier Portal access for new suppliers in alignment with organizational access policies and ensure proper configuration.
• Identify opportunities to improve supplier maintenance processes and policies, collaborating with the AP leadership to develop and implement solutions.
• Maintain existing process documentation and assist in the creation of new procedures to address evolving business needs or system changes.
• Lead or participate in process improvement projects and system enhancements to optimize supplier setup and maintenance workflows.
• Support special projects or perform miscellaneous tasks as assigned to advance departmental or organizational objectives.
• Ensure supplier data accuracy and completeness to support the successful execution of annual IRS Form 1099 filings.
• Collaborate with the Accounts Payable leadership to identify and resolve supplier-related discrepancies that may impact 1099 reporting compliance.
• Conduct reviews of supplier records and payment histories to ensure all necessary data aligns with IRS regulatory requirements.
• Investigate and resolve supplier-related issues, including failed payments and discrepancies, ensuring corrective actions are implemented to prevent recurrence.
• Collaborate with internal and external stakeholders to address supplier data concerns and maintain alignment with organizational policies.

Requirements

• Bachelor's degree in Accounting, Finance, or a related field.
• 3+ years of experience in a high-volume, fast-paced environment, specifically within the procure-to-pay cycle, including invoice processing and payments.
• In-depth knowledge of IRS Form W-9 requirements and associated reporting standards for organizations.

Nice-to-haves

• Proficiency in accounting software packages; experience with Oracle Cloud ERP preferred.
• Advanced skills in Microsoft Office Suite, with exceptional proficiency in Excel and Word.
• Strong verbal and written communication skills, with the ability to interact effectively with all levels of the organization and external stakeholders.
• Exceptional attention to detail, time management, and organizational skills, with the ability to manage multiple priorities simultaneously.
• Experience with Oracle Supplier Portal and 1099 processing.
• Strong interpersonal skills with the ability to work effectively in both independent and team environments.
• Proven ability to identify process inefficiencies and develop innovative solutions to improve workflows.
• Demonstrated dependability, responsibility, and a strong work ethic.
• Certified Accounts Payable Professional (CAPP): Offered by the Institute of Finance and Management (IOFM), preferred.

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