Business Services Assistant

Paul, Weiss, Rifkind, Wharton & Garrison LLP is a prestigious law firm seeking a Business Services Assistant to support various administrative and operational functions. The role offers hands-on experience in a dynamic environment, contributing to high-profile projects and gaining insights into the legal industry.

Responsibilities

• Deliver outstanding client service to both internal and external clients
• Welcome and assist clients and manage incoming client phone calls
• Heavy email management via MS Outlook
• Arrange appointments and meetings (including virtual platforms such as Zoom and MS Teams) and maintain attorney calendars
• Process Conflict Check Requests and New Business Memos and manage the scanning, printing, and photocopying of documents
• Reserve conference rooms, coordinate car services, and manage travel arrangements
• Assist with daily operations and facilities management to ensure safe and well-maintained space
• Assist with internal and external business development, morale and summer associate events
• Update attorney time entries, contacts, and marketing initiatives in relevant databases
• Create and revise documents using MS Word, Excel and PowerPoint
• Prepare and submit expense reports and vendor invoices using Emburse Enterprise
• Support overflow work across both Legal and Business Professionals teams and special multi-month projects as needed with individual Business Professionals teams

Skills

• A Bachelor's Degree is required
• Proficiency in the Microsoft Office suite required
• Strong verbal and written communication capabilities, with a keen focus on detail and customer service
• Must be a professional, proactive, and energetic team player
• Exceptionally well-organized and detail oriented
• Ability to manage multiple projects within a deadline-driven environment
• Capable of acting with a sense of urgency when necessary and willing to work overtime, including weekends and holidays, potentially on short notice
• Ability to cultivate and maintain professional working relationships with attorneys and business professionals

Benefits

• Competitive compensation and benefits packages

Company Overview

Company H1B Sponsorship