[Remote] People Operations Coordinator

Note: The job is a remote job and is open to candidates in USA. Submittable is a mission-driven company transforming how organizations create social impact. The People Operations Coordinator role is crucial for supporting recruiting and People Operations, ensuring a seamless experience for candidates and employees throughout their lifecycle.

Responsibilities

• Own end-to-end recruiting for assigned roles (intake, sourcing, screening, coordination, offer, and close)
• Partner with hiring managers to define role requirements, hiring plans, and candidate profiles
• Proactively source and build diverse candidate pipelines using multiple channels (LinkedIn, referrals, job boards, etc.)
• Conduct initial candidate screens and guide candidates through the interview process
• Coordinate interviews as needed, ensuring a seamless experience for candidates and interviewers
• Manage and improve the candidate experience from first touchpoint through offer acceptance
• Partner with leadership on offer creation, negotiation, and closing
• Track and report on recruiting metrics (pipeline health, time-to-fill, conversion rates)
• Manage ATS (Greenhouse) workflows, job postings, and pipeline activity
• Continuously improve recruiting processes, tools, and employer branding
• Assist with organizing and executing employee engagement initiatives such as employee engagement, wellness, recognition programs, and special events
• Support employer branding efforts to position the company as a great place to work
• Participate in People Team projects and programs as needed
• Manage and scale awards & recognition programs that drive engagement and enhance the company’s workplace experience, including supporting the administration of awards & recognition programs by tracking nominations, compiling reports, and assisting in communications
• Support onboarding and pre-boarding to ensure a smooth transition from candidate to employee
• Assist with employee lifecycle processes (promotions, transfers, offboarding) as needed
• Provide administrative and program support on ad-hoc initiatives, lead and directed by HR or Exec Leadership

Skills

• Ability to drive cross-functional alignment with leaders and teams
• Proven ability to manage full-cycle recruiting independently
• Strong sourcing skills and ability to build pipelines proactively
• Excellent communication and stakeholder management skills
• Ability to balance speed and quality in a fast-paced environment
• Experience with ATS and HRIS platforms (e.g., Greenhouse, Rippling)
• Familiarity with sourcing tools (LinkedIn Recruiter, job boards, etc.)
• Candidate-first approach with a focus on experience and relationship-building
• Adaptability and comfort working in a remote-first environment
• Data-driven mindset with a focus on continuous improvement

Benefits

• Comprehensive health and life insurance with optional HSA, FSA, and DCA accounts
• 401(k) plan with employer match starting day one
• Equity stock options to share in our success
• Flexible hours, remote work options, and generous vacation and sick leave
• Paid parental leave for mothers, fathers, and adoptive parents
• Professional development stipends to support your career growth
• Opportunities to participate in community outreach and volunteer programs
• Monthly company-sponsored happy hours and gatherings to connect and unwind

Company Overview