Bilingual Talent Acquisition Onboarding Coordinator
Westgate Resorts is the largest privately held timeshare company in the world, committed to creating a supportive workplace for its team members. The Bilingual Talent Acquisition Onboarding Coordinator will manage the onboarding process for new hires across multiple properties, ensuring compliance and an exceptional candidate experience.
Responsibilities
- Manage end-to-end preboarding for 15-25+ hires across multiple resort properties and departments in a fast-paced, high-volume environment
- Conduct new hire welcome calls and provide clear onboarding instructions prior to Day One
- Process background checks, drug screenings, I-9 verifications, E-Verify, ADP documentation, and all compliance paperwork
- Monitor vendor systems including Sterling, First Advantage, and DocuSign to ensure timely clearance
- Confirm work authorization and clearance prior to New Hire Orientation
- Maintain accurate new hire trackers, personnel records, and digital files in ImageQuest and HR/TA systems
- Partner weekly with recruiters and hiring managers to provide real-time status updates and resolve onboarding issues
- Support internal transfers and ensure smooth transition between departments
- Ensure strict compliance with federal, state, and company HR policies and Drug Free Workplace procedures
- Meet service level expectations with exceptional attention to detail, confidentiality, and accuracy
Skills
- High school diploma required
- 1–2 years experience in onboarding, HR coordination, talent acquisition support, or high-volume administrative processing
- Bilingual English and Spanish required
- Strong organizational skills, discretion, and ability to manage multiple deadlines simultaneously
- Excellent written and verbal communication skills
- Ability to work as a team as well as independently
- Associate degree preferred
- Experience with SmartRecruiters (ATS), ADP, DocuSign, Sterling or First Advantage preferred
Benefits
- Comprehensive health benefits – medical, dental and vision
- Paid Time Off (PTO) – vacation, sick, and personal
- Paid Holidays
- 401K with generous company match
- Get access to your pay as you need it with our Daily Pay benefit
- Family benefits including pregnancy, and parental leave and adoption assistance
- Wellness Programs
- Flexible Spending Accounts
- Tuition Assistance
- Military Leave
- Employee Assistance Program (EAP)
- Life, Disability, Accident, Critical Illness & Hospital Insurance
- Pet Insurance
- Exclusive discounts for Team Member (i.e., hotels, cruise, resorts, restaurants, entertainment, etc.)
- Advancement & development opportunities
- Community Involvement Programs
Company Overview