[Remote] Administrative Assistant – Development

Note: The job is a remote job and is open to candidates in USA. AEG Worldwide is a leader in sports and live entertainment, hosting over 160 million guests annually. The Administrative Assistant role supports the Venue Development department with general administrative tasks and contract administration.

Responsibilities

• Responsible for general administrative support activities including preparing documents and presentations, processing incoming and outgoing correspondence, scheduling appointments, contract administration, sending meeting notices, and maintaining electronic and hard files
• Manage and maintain Development team’s respective calendars and make travel arrangements when necessary
• Submit and code expenses for all of Development Team
• Track invoicing and follow up with AEG Presents Finance, check requests and expense reports
• May be responsible for the coding and posting of payables
• Establish and maintain filing systems, contact lists and support Sr. Design & Construction Manager on maintaining all development databases
• Support Development team with any ad hoc projects
• Maybe responsible for preparing payroll for consultants, assisting in month end and processing charge backs and forecasting
• Other duties and special projects as assigned

Skills

• High School Diploma or its equivalency
• 0-2 years of office administration work experience
• Strong written and verbal communication skills
• Ability to work independently and as part of a team
• Proficient in Microsoft Office Suite (Word, Excel, Outlook); and ability to learn required business systems
• Strong interpersonal and organizational skills
• Ability to prioritize and multi-task to meet deadlines

Benefits

• Medical, dental and vision insurance
• Paid holidays
• Vacation and sick time
• Company paid basic life insurance
• Voluntary life insurance
• Parental leave
• 401k Plan (with a current employer match of 3%)
• Flexible spending and health savings account options
• Wellness offerings

Company Overview