CFA AP Coordinator

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

Public Partnerships LLC (PPL) provides helps people with disabilities, chronic illnesses, or other long-term health conditions stay at home and “self-direct” their care. Known as consumer direction in New York, this long-term care model empowers people to take control of who provides their services and where. PPL was selected to be the Statewide Fiscal Intermediary for the New York Consumer Directed Personal Assistance Program (CDPAP) starting in 2025. We will, along with a diverse alliance of service partners across the state, support the delivery of culturally sensitive and disability competent care to CDPAP participants. We are looking for people who share our passion for helping New Yorkers live happy, healthy, and independent lives to support CDPAP consumers and their personal assistants across a broad spectrum of services and functions. 

Our culture attracts and rewards people who are compassionate, results-oriented, and driven to exceed customer expectations. We desire motivated candidates who are excited to join our fast-paced, consumer-focused environment, and who want to make a difference in helping transform the lives of the people we serve.  

Learn more about PPL and CDPAP at https://pplfirst.com/cdpap 

Must be available to work during Eastern Standard Time (EST) hours.

Job Summary

The Accounts Payable Coordinator 1 is responsible for managing the AP inbox and entering all invoices received daily into Workday to ensure correct coding as well as timely processing and payment. This role is also responsible for processing the weekly payment batches and ensuring timely approval for release, as well as maintaining payment schedules and making online payments for suppliers who are managed outside of Workday.

Duties & Responsibilities

Accounts Payable Invoice Processing

• Process 400+ monthly invoices received in the AP Outlook inbox by entering them into Workday with the appropriate coding

• Process weekly payment batches for invoices and expense reports including preparing associated reports for management

• Process ad hoc payment requests

• Manage AP Inbox to ensure invoices are all entered and any inquiries have been addressed or escalated in a timely manner

Supplier Management

• Maintain supplier profiles within Workday including updating supplier information as needed

• Phone call verification of banking information for any new suppliers or supplier change requests

• Approve new suppliers set up by other team members, ensuring accurate tax information and banking details

Cross-Functional Collaboration

• Work with other teams to obtain information and required documentation regarding new suppliers

• Work with the Accounting team to ensure critical invoices are received and entered for month-end

• Work with FP&A and Accounting teams to ensure invoices are coded according to the department-level budgets

Requirements:

•  High volume data entry in an accounting or ERP system, preferably Accounts Payable

• Strong communication skills, both orally and in writing, including the ability to work with employees across all departments to ensure invoices are properly coded and approved timely

• Basic Excel skills such as Pivot Tables, SUM formulas, and clean presentation of data. Proficiency in Microsoft Outlook

• Experience with paperless workflow software preferred

• Ability to work independently and collaboratively with cross-functional teams

• Good organizational skills with a strong attention to detail and ability to multi-task in a fast-paced environment

• Ability to adapt to new systems and processes

Qualifications:

•  Education: High school degree or equivalent work experience required. 

• Experience: 2+ years of prior experience in an accounts payable position or educational equivalent.

Working Conditions

•  US Remote, working EST time zone

Compensation: $22/hour - $24.45/hour

The above is intended to describe the general contents and requirements of work being performed by people assigned to this classification. It is not intended to be construed as an exhaustive statement of all duties, responsibilities, or skills of personnel so classified 

PPL is an Equal Opportunity Employer dedicated to celebrating diversity and intentionally creating a culture of inclusion. We believe that we work best when our employees feel empowered and accepted, and that starts by honoring each of our unique life experiences. At PPL, all aspects of employment regarding recruitment, hiring, training, promotion, compensation, benefits, transfers, layoffs, return from layoff, company-sponsored training, education, and social and recreational programs are based on merit, business needs, job requirements, and individual qualifications. We do not discriminate on the basis of race, color, religion or belief, national, social, or ethnic origin, sex, gender identity and/or expression, age, physical, mental, or sensory disability, sexual orientation, marital, civil union, or domestic partnership status, past or present military service, citizenship status, family medical history or genetic information, family or parental status, or any other status protected under federal, state, or local law. PPL will not tolerate discrimination or harassment based on any of these characteristics. 

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!