Operations Workflow Specialist – Solar Projects

This is a remote position.

Operations Workflow Specialist – Solar Projects

Remote | Philippines | Part-Time to Start

Php 31,250/month | 9:30 AM – 2:30 PM PHT

If you’re a high-accuracy admin who thrives on structure, hates chaos, and wants long-term stability in a company that values process excellence, this might be your ideal role.

You’ll be joining an Australian-based solar team delivering clean energy projects with precision. This is not a typical VA job. You’ll take ownership of operational workflows that directly impact installation success, compliance, and customer satisfaction.

Why This Is an Ideal Job

You’ll be working directly with a structured, systems-driven Australian solar company that:

• Values accuracy, reliability, and proactive communication

• Runs on standardized platforms and SOPs

• Provides clear instructions, expectations, and support

• Invests in long-term relationships with remote professionals

• Uses modern tools like HubSpot, Tradify, and Microsoft Copilot

You’ll get clarity, ownership, and a stable work rhythm — not last-minute chaos or shifting targets.

What You’ll Be Owning

This is a core admin role supporting the solar installation workflow from contract to completion. You will help keep job data, schedules, and compliance records accurate and on track.

You’ll take the lead on:

• Updating and maintaining customer and job records in CRM and job management systems

• Uploading contracts, site plans, and service updates with 100 percent accuracy

• Managing installation scheduling based on team priorities and deadlines

• Flagging data or system issues that could affect job flow

• Communicating with internal teams (Sales, Finance, Operations) via Teams or 3CX

• Completing time-sensitive tasks using Asana with proper prioritization

• Managing your own workload and flagging delays early

• Using Microsoft Copilot and SOPs to self-serve process instructions

Important: You won’t be left guessing. You’ll have structured onboarding, defined metrics, and support when you need it.

How the Workflow Actually Works

• Tasks assigned and tracked via Asana

• SOP access via SharePoint and Microsoft Copilot

• Communication via Microsoft Teams and 3CX

• CRM: HubSpot (or similar), Job Management: Tradify

• Daily focus time and weekly check-ins

• Expectations based on output quality, timeliness, and system accuracy

You’ll always know what needs to be done, when it’s due, and how your work is measured.

This Role Is a Great Fit If You:

• Have 3+ years of admin, ops, or back-office experience

• Have used CRMs (e.g., HubSpot, Salesforce) and job management tools (Tradify)

• Are confident using Excel (basic filters, no advanced formulas required)

• Communicate clearly with internal teams and raise issues early

• Work well under structured systems and time-sensitive tasks

• Are available for a consistent day shift (5:30 AM to 10:30 AM PHT) aligned with Adelaide time

• Have a distraction-free work environment and dual-screen setup

Bonus Points If You:

• Have experience in solar, construction, logistics, or field-service coordination

• Have supported cross-functional teams or scheduling-heavy environments

• Have worked remotely for international teams with defined SOPs

• Enjoy improving workflows or helping teams streamline systems

Tools You’ll Use

• HubSpot, Tradify

• Microsoft Excel, Outlook, Teams

• Microsoft Copilot and SharePoint

• 3CX (for VOIP-based team calls)

Hours, Pay, and Stability

• Part-time: 25 hours/week to start

(This corresponds to 5:30 AM to 10:30 AM Philippine Time)

• Pay: Php 31,250/month

• 90-day track to full-time based on performance

• Stable, long-term engagement with weekly feedback

• Fixed hours and clear expectations — no erratic changes

This is built for candidates seeking long-term, dependable remote work — not short-term freelancing.

What Success Looks Like

After 60–90 days:

• You’re managing your full task list with confidence and accuracy

• Schedules are updated proactively, and job records are error-free

• You’re solving small problems before they become big ones

• You communicate clearly and escalate issues professionally

• The team sees you as reliable, accountable, and detail-obsessed

Final Word

If you’ve ever thought:

“I’m great at admin work — I just want a client who’s organized, consistent, and respects quality execution.”

This is that role.

Let’s build long-term success together.