Virtual Assistant
About the Job:
- We are seeking a highly organized and reliable virtual assistant to support the Executive of a growing restaurant group operating multiple locations across the United States.
- This role works directly with company leadership to help coordinate operations, manage internal processes, and ensure important tasks across departments are completed accurately and on time.
- This is not a basic virtual assistant position. We are looking for someone who is proactive, organized, and capable of managing multiple responsibilities in a fast paced environment.
- This role works closely with company leadership and requires strong organizational skills and high ownership.
- This is a long term opportunity with a stable company that values professionalism, accountability, and growth.
- Coordinate daily operational tasks across departments.
- Track important deadlines including licensing, vendor contracts, and compliance items.
- Organize and maintain digital files and documents.
- Communicate with vendors, service providers, and internal staff.
- Prepare summaries, reports, and documentation when needed.
- Assist leadership with operational follow up and task coordination.
- Monitor emails and ensure important requests are addressed.
- Maintain organized records across multiple business locations.
- Support ongoing operational projects and improvements.
- Be comfortable making phone calls to vendors, offices, and service providers when needed.
- You will be trained from the bottom up on our systems, procedures, and processes.
- We provide clear instructions, video guides, and structured training so you can fully understand how the business operates.
- The goal is to help you grow into the role and become confident managing responsibilities independently over time.
- Highly organized and detail oriented.
- Strong written and verbal English communication.
- Comfortable working independently and managing multiple tasks.
- Professional and dependable.
- Comfortable speaking on the phone when needed.
- Able to follow structured processes while also thinking critically.
- Comfortable coordinating with vendors and team members.
- Strong sense of accountability and ownership.
- Reliable high speed internet connection.
- Quiet and professional home workspace.
- Experience supporting executives, operations teams, or administrative leadership preferred.
- Strong computer skills and ability to learn systems quickly.
- Ability to work during U.S. business hours.
- Monday through Friday.
- U.S. Eastern Standard Time business hours. 8:00 to 5:30 EST
- Competitive monthly salary based on experience.
- Long term position with opportunity for advancement.
- Growth path available to Senior Operations Coordinator or Executive Assistant.
- Resume.
- Screenshot of your workstation setup.
- Screenshot of a recent internet speed test using www.speedtest.net
- Short paragraph explaining why this role is a good fit for you.
- Answers to the following questions:
- What experience do you have supporting executives or operations teams.
- Do you have an iPhone
- What systems or software are you most comfortable using.
- Why are you interested in a long term remote role.