Experienced Data Entry Clerk – Document Management and Scanning Specialist (Part-Time) at arenaflex

Join arenaflex, a leading provider of innovative solutions in the construction equipment industry, as a part-time Data Entry Clerk – Document Management and Scanning Specialist. In this role, you will play a vital part in maintaining the accuracy and efficiency of our document management system, ensuring seamless operations across our organization.

About arenaflex

arenaflex is a full-line Caterpillar dealer in North Florida, with a rich history dating back to 1962. Our commitment to customer service has earned us a reputation as one of the largest Caterpillar dealers in the Southeastern United States. With over 2,300 employees across 20+ locations, we strive to provide the highest quality construction equipment, backed by responsive, professional service and support at every level.

Job Summary

As a Data Entry Clerk – Document Management and Scanning Specialist, you will be responsible for maintaining the accuracy and efficiency of our document management system. This includes scanning, data entry, and validation of documents, as well as assisting with retrieval and distribution of scanned documents. You will work closely with our team to ensure seamless operations and provide exceptional customer service.

Key Responsibilities

* Maintain the accuracy and efficiency of our document management system

• Scan, data entry, and validation of documents
• Assist with retrieval and distribution of scanned documents
• Assist with mail distribution throughout the department
• Assist with preparation and distribution of preferred rate catalogs
• Assist with sorting and distribution of department invoices
• Perform other duties as assigned

Essential Job Competencies

* Safety: fully supports, encourages, and follows safe work behavior, and considers safety of paramount importance in the workplace

• Job Specific Skills: demonstrates the required depth and mastery of knowledge and skill associated with the job as identified in the Learning Management System (LMS) and other applicable sources
• Planning and Organizing: creates realistic schedules and follows them, evaluates progress against schedule and goal, identifies the sequence of tasks and the resources needed to achieve a goal, and prioritizes key action steps
• Customer Oriented: demonstrates concern for satisfying external and/or internal customers, responsive, quickly and effectively addresses customer concerns or problems, assures customers he/she is willing to work with them to meet their needs, presents a cheerful, positive manner with customers
• Results Oriented: has a strong sense of urgency and commitment to achieve desired results in the face of obstacles and frustrations, remains focused, does not get bogged down in unnecessary detail, identifies and utilizes the most efficient methods to successfully achieve tasks on time despite unforeseen events
• Resource Management: manages resources through effective schedules and budgets for people, projects, equipment, and supplies, plans so that the right resources are assigned to the right tasks, assigns and manages assets in a manner that supports an organization's strategic goals
• Adaptability: adapts to changing business needs, conditions, and work responsibilities, adapts approach, goals, and methods to achieve solutions and results in dynamic situations, recovers quickly from setbacks, and finds alternative ways to reach goals or targets
• Communication: uses active listening skills, conveying information with the appropriate medium that is clear and easily understood, uses feedback to verify effective and accurate communication has occurred, ensures that others having a need to know are kept informed about developments, progress, problems, and plans through consistent, effective communication
• Analytical: uses a logical, systematic, sequential approach breaking down complex tasks into its component parts and considering each part in detail, compares alternatives, evaluating the costs, benefits, risks, and chances for success, in making decisions, identifies patterns and trends to determine root cause, generates a range of creative solutions, choosing the most appropriate option
• Fostering Teamwork: listens and responds constructively to other team members' ideas, offers support for others' ideas and proposals, is open with other team members about his/her concerns, works for solutions that all team members can support

Qualifications

* Education and Experience: High School diploma or GED, 6 months or less experience

• Required / Credentials: able to easily and effectively comprehend written material and communicate orally and in writing with employees and customers, basic computer skills to include ten key, Microsoft Word, Excel, PowerPoint, Lotus Notes, and Internet
• Not Required but Highly Desired Criteria: updating of knowledge, responsibility for change, innovation, overall improvement, and/or effectiveness, problem-solving, creativity, autonomy

Working Environment

* Stress Load: no exposure to these stresses

• Workload Fluctuation: job rarely involves changes in priorities, complexity, and/or quantity of work
• Work Schedule: work is routinely performed during regular business hours with rare exceptions
• Organizational Impact: a person's performance in this job has minimal immediate impact on expense, efficiencies, or achievement of overall department objectives
• Supervisory Responsibility: job has no subordinates/no supervisory responsibility (may work independently or as a member of a team)
• Physical Demands: "NA": not applicable, "O": occasionally - (up to 3 hours/day), "F": frequently - (3-6 hours/day), "C": constantly - (6-8 hours/day)
• Environmental Conditions: "NA": not applicable, "O": occasionally - (up to 3 hours/day), "F": frequently - (3-6 hours/day), "C": constantly - (6-8 hours/day)

Benefits

* Competitive salary

• Opportunities for career growth and professional development
• Collaborative and dynamic work environment
• Comprehensive benefits package, including medical, dental, and vision insurance
• Paid time off and holidays
• Access to cutting-edge technology and equipment

How to Apply

If you are a motivated and detail-oriented individual with excellent communication skills, we encourage you to apply for this exciting opportunity. Please submit your resume and a cover letter to [insert contact information]. We look forward to hearing from you! Apply for this job