Legal Assistant - Corporate

BC Legal Management Association is seeking a Legal Assistant to join their team at MEP Business Counsel. This role is integral in providing support for Corporate Lawyers in both practice management and transactional work, ensuring efficient operations and high-quality client service.

Responsibilities

• File opening including collecting relevant information from client as needed (i.e. Know Your Client and Source of Money forms)
• File closing and archiving
• Expense reports
• Trust paperwork
• Mail forwarding
• Management of calendars, meeting schedules, contact lists, and bring-forwards for team of lawyers
• Answer and direct phone calls and inquiries by email
• Communicating directly with clients as needed
• Editing/formatting various correspondence, agreements, reports, forms, and spreadsheets
• Preparing trust paperwork for closings
• Coordinating the execution and collation of transaction documents
• Handling closing documents and preparing digital closing books
• Pulling searches from BC Online and LTSA
• Preparing WIP reports, pre-bills, and bills including making edits and reviewing for accuracy and completeness
• Sending bills to clients and save bills and correspondence to file
• Following up with clients on outstanding AR balances
• Preparing trust paperwork to pay invoices
• Ancillary support and time off coverage for other LAs
• Occasional shared coverage support for limited Reception duties

Skills

• Experience as an LA in a similar law firm environment, ideally with focused experience in Business Law and experience with Real Estate and/or Employment Law is an asset
• Completed an accredited Legal Administrative Assistant program or similar
• Experience with legal applications such as Microsoft Office Suite, Adobe, Litera Compare, Cosmolex, iManage, BC Online, DocuSign, MyLTSA, Alf as definite plus
• Strong technical and formatting skills with excellent attention to detail
• Excellent organizational skills, ability to organize and prioritize a busy workload
• Takes pride in high quality output and high standard for quality of client service
• Collaborative approach to working environment, a true team player who willingly steps up to help and asks for assistance when needed
• Dedicated and driven, holds a high standard of excellence for their work product
• Strong problem solving, time management, prioritization, and organizational skills
• Pleasant, positive, and professional demeanor
• Ability to take direction and to work independently
• Excellent communication skills – written and verbal
• Comfortable and keeps calm in a fast paced and high volume practice
• High degree of discretion and good judgement when handling confidential and sensitive matters

Benefits

• Bonus program based on excellence in job performance and contributions to the Firm
• Referral bonus program for employee referrals for new hires
• Extended health/vision/dental/paramedical coverage
• Life insurance
• Critical illness insurance
• AD&D insurance
• Long term disability coverage
• Health Spending Account
• Fitness/wellness/transit reimbursement
• RRSP and TFSA program with an employer match component
• Numerous social events (both formal and informal) throughout the year including some family events
• Annual team-based competition event
• Summer Family Social
• Hybrid working environment
• Reasonable flexibility in terms of working hours
• Healthy work-life balance for all employees

Company Overview