Executive/Admin Assistant

American Express is a company with a long history of innovation and commitment to customer service. The Executive/Admin Assistant role involves supporting three Vice Presidents by managing complex calendars, coordinating meetings and travel, and handling various administrative tasks.

Responsibilities

• Organization of complex calendar management using high level of integrity, managing across senior business partners, dispersed locations and differing time zones
• Arranging meeting rooms, video and audio conferencing as well as coordinating team meetings, activities and other events
• Booking complex international travel itinerary with knowledge of Amex travel booking tools, preferred vendors and associated policies
• Ensuring timely preparation and processing of expense reports; tracking and processing of invoices; review expenses submitted to leader and highlight any out of policy spend
• Organizing new starters first days, workstation, PC’s, stationery, and all HR/PeopleSoft administration. Helping to co-ordinate recruitment and development activities
• Assisting with timekeeping and payroll duties, organization charts and completing cost-centre reconciliations In conjunction with other Executive Assistants, organize and coordinate activities associated with Town Halls, Senior Management visits, and other employee-related activities and events
• Support of adhoc special project which may be confidential and sensitive in nature
• Support Employee Engagement initiatives, Sr. Leader / team updates and other Operational Excellence-related projects as needed
• Organize Events, ensure supplies, manage mail, manage on floor questions, and greeting guests

Skills

• Ability to work under pressure, to tight deadlines and with strong attention to detail
• Strong maturity with ability to effectively prioritize VP office responsibilities
• Ability to work under minimal direction, manage multiple priorities, make sound decisions, and maintain discretion and confidentiality of sensitive information
• Team player who is dependable and enthusiastic
• Strong PC skills in MS Office applications (e.g. Word, PowerPoint, Excel) and Outlook (will work with VP's email)
• Excellent communication skills, both written and oral; strong interpersonal, influencing, and collaborating skills
• Proficiency in American Express applications, including but not limited to Concur Expense Management, Ariba Buyer, eHR, Payroll, Brassring, and the IT Service Catalog

Benefits

• Competitive base salaries
• Bonus incentives
• 6% Company Match on retirement savings plan
• Free financial coaching and financial well-being support
• Comprehensive medical, dental, vision, life insurance, and disability benefits
• Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
• 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
• Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
• Free and confidential counseling support through our Healthy Minds program
• Career development and training opportunities

Company Overview