Contracting Administrator (6-month contract)

Foresters Financial is seeking a Contracting Administrator for a 6-month contract. The role involves managing the contracting and licensing processes for producers and advisors across various distribution channels, ensuring compliance with state and provincial laws while providing customer service support.

Responsibilities

• Administration of contracting and licensing for all distribution channels, ensuring that all producer/advisor and up-line management are properly contracted, licensed and appointed, where applicable with state and/or provincial insurance departments
• Provide customer service support through our dedicated phone queues. Phone queue coverage is required on a schedule and rotational basis
• Responsible for processing of new producer/advisor and up-line management contracting packages
• Review contracting package for completeness, following up on outstanding contractual requirements
• Administer, review & adjudicate background checks within established approval guidelines, communicating with producer/advisor when necessary to obtain clarification regarding financial or criminal aspects on the background check report; make recommendation for exceptions or declines where appropriate
• Process state appointments and provincial sponsorships for producer/advisor and up-line management which permits them to sell for Foresters
• Add and maintain accurate producer/advisor and up-line personal, contracting & licensing information on all applicable systems
• Initiate and process book of business transfers and/or agent of record changes, including completing book of business valuations, tracking and reconciliation
• When advised, process producer/advisor and up-line terminations on the systems, ensuring that the appropriate state/province is properly notified
• Respond to and ensure efficient & accurate resolution to daily telephone and email inquiries pertaining to contracting and licensing issues, meeting established service level standards
• Track and notify the producer/advisor and up-line regarding expiring licenses and update appropriate systems as necessary with new information
• Track and notify the producer/advisor and up-line regarding expiring errors and omissions coverage and Anti-Money Laundering Training and update system as necessary with new information
• Additional duties as required to support any contracting and licensing related activities

Skills

• Post secondary diploma in a related field or equivalent experience
• Knowledge of life insurance industry, producer/advisor and up-line contracting and licensing for both Canada and the US is an asset
• Knowledge of PMACS and PMACS web portal or other Contracting & Compensation Administration systems is an asset
• Experience with Microsoft CRM and Amazon Connect is an asset
• Must have excellent written and verbal communication skills
• Requires strong ability to multi-task under pressure and time constraints to meet various deadlines while maintaining keen attention to detail
• Ability to perform a high volume of repetitive tasks with accuracy
• Ability to respond to constantly changing needs/schedules and to prioritize workload in a fast-paced environment
• Decisive with good judgment/decision-making skills to act effectively in resolving contracting & licensing issues
• Requires well-developed problem solving, analytical, organizational and time management skills
• Strong team building and good interpersonal skills
• Accurate keyboarding skills with good working knowledge of Microsoft Office Suite
• Ability to work within the hours of Insurance Operations (8:00am – 8:00pm)
• LOMA designation is an asset

Benefits

• Discretionary variable incentive plan

Company Overview