Administrative Coordinator/Non-Profit (Hybrid)
TRIMEDX is a non-profit organization focused on improving healthcare in underserved communities. The Administrative Coordinator supports the daily operations of the TRIMEDX Foundation by providing administrative, logistical, and event coordination support, ensuring smooth execution of Foundation activities.
Responsibilities
- Coordinate day-to-day office operations, including scheduling, document management, and correspondence
- Assist with parts ordering, tracking and invoicing
- Provides support for shipment of and receipt of mission trip materials, medical equipment and partner gifts
- Supports the director in preparing, scheduling and follow up for quarterly Board of Directors meetings
- Track requests for Foundation support and maintain accurate documentation of Foundation activities
- Review and verify donor information in the CRM system for accuracy and completeness; ensure acknowledgements are completed accurately, generate reports as needed
- Provide support for fundraising and engagement events, including the annual golf outing, fundraising and volunteer events
- Assist with communication, event registration, and on-site logistics
- Assist the Director with administrative tasks, scheduling, and communication needs
- Support compliance and recordkeeping requirements for Foundation activities
- All other duties as assigned
Skills
- Experience in administrative or operations support, preferably in a nonprofit or corporate foundation
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint)
- Strong organizational and time management skills
- Ability to coordinate multiple projects and deadlines simultaneously
- Excellent interpersonal communication and professional demeanor
- High attention to detail and discretion with confidential information
- Demonstrated flexibility and ability to adapt in a fast-paced, mission-driven environment
- Ability for Lifting, carrying, pushing or pulling up to 50 lbs
- High school or equivalent degree required
- Experience with nonprofit donor management Bloomerang CRM, or similar software/CRM experience preferred
- Experience with CRM or donor database software preferred
- Associate's degree preferred
Benefits
- Comprehensive benefits including health/dental/vision
- HSA/FSA
- Matching retirement plans
- Paid vacation
- Parental leave
- Adoption/infertility assistance
- And more.
Company Overview