Executive Operations Coordinator
The Consultancy PR is a dynamic brand communications practice that combines the expertise of a large agency with the personalized approach of a boutique firm. They are seeking an Executive Operations Coordinator to support day-to-day operations, office culture, and agency marketing initiatives while coordinating across internal teams and external partners.
Responsibilities
- Direct Support of the Founder and Leadership Team
- Support the Founder and Leadership Team in day-to-day priorities, scheduling, and meeting coordination
- Attend key meetings and track action items and follow-ups
- Assist in organizing and advancing internal initiatives
- Help anticipate scheduling conflicts and proactively manage logistics
- Operational Support
- Act as a point of coordination between internal teams and external vendors (HR, IT, Accounting)
- Support execution of operational processes and systems
- Assist with employee and client onboarding and offboarding processes
- Manage office operations and vendor relationships
- Identify opportunities for improved efficiency and support implementation
- Office Culture
- Coordinate internal meetings, events, and team activities
- Help maintain strong internal communication across teams
- Support initiatives that enhance company culture and employee experience
- Agency Marketing Support
- Assist in development of case studies, presentations, and award submissions
- Support new business materials and agency marketing initiatives
- Help maintain agency website updates
Skills
- 0-1 year of relevant experience in operations, agency, or administrative roles
- Strong organizational and multitasking skills
- Excellent communication and interpersonal abilities
- Proactive, detail-oriented, and solutions-driven mindset
- Ability to maintain confidentiality and professionalism
- Proficiency in Google Workspace (Docs, Sheets, Slides)
- Familiarity with Squarespace and design tools, such as Canva and Adobe Creative Suite is a plus
- Social media experience a plus but not a requirement
Benefits
- Generous paid time off, including unlimited vacation time
- Sick time, and volunteer days as well as maternity/paternity, bereavement and family medical leave
- Summer Fridays beginning at 1 PM from Memorial to Labor Day
- Inclusive Holiday calendar
- December break from Christmas Eve to New Year’s Day
- Hybrid office/home policy
- Comprehensive health insurance for all employees
- 401k plan for you to invest in your future
- Monthly stipend for cell phone and internet service
- Professional development and monthly “inspirational hours” led by an executive coach
- Quarterly team-building activities
- Annual off-site company retreat
- Celebration of individual and agency milestones (birthdays, work anniversaries, etc.)
Company Overview