Document Specialist
Job Title: Document Specialist
Job Description
As a ROW/Land Document Specialist, you will play a crucial role in managing and maintaining legal land rights for utility infrastructure. Your expertise with documents such as easements, mortgage rights, surveys, rights of way, deeds, appraisals, and titles will be essential in securing the necessary permissions to build, operate, and maintain utility infrastructure safely and legally.
Responsibilities
- Manage utility-specific land rights by administering permanent easements, temporary construction easements, access easements for maintenance crews, leases for substations or pressure stations, license agreements, and fee acquisitions.
- Track the utility’s rights and their specific limits.
- Assemble parcel files for each affected property for new build or upgrade projects.
- Verify signatures, legal descriptions, and survey alignments.
- Ensure documents meet utility standards and state statutes.
- Coordinate the recording of documents before construction.
Essential Skills
- Experience with ROW (right of way)/land, specifically for utility (electric, gas) or pipeline companies.
- Proficiency in handling land documents.
- Strong data entry skills.
- Expertise in Excel, including creating pivot tables and performing VLOOKUPs.
Work Environment
The position is based on-site in Madison, WI. The Document Specialist is expected to be in the office from Tuesday to Thursday at a minimum, with the possibility of being needed on Mondays initially. Fridays can be worked remotely. The role offers a per diem rate of $178/day in accordance with the GSA guidelines. About the company You’ll join a nationally recognized, award‑winning firm with more than 55 years of industry leadership. Our client actively invests in employee development through training programs, mentorship, and long-term career growth opportunities. Employees support impactful infrastructure and environmental projects while enjoying a collaborative culture, strong career development opportunities, and competitive benefits. As a Document Specialist, you’ll play a critical role in project success, working alongside experienced professionals in a supportive, team‑focused environment where your attention to detail truly matters. Job Type & Location This is a Contract to Hire position based out of Madison, WI. Pay and Benefits The pay range for this position is $28.00 - $34.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type This is a fully onsite position in Madison,WI. Application Deadline This position is anticipated to close on Apr 16, 2026. Diversity, Equity & Inclusion At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through:
- Hiring diverse talent
- Maintaining an inclusive environment through persistent self-reflection
- Building a culture of care, engagement, and recognition with clear outcomes
- Ensuring growth opportunities for our people
Actalent is an equal opportunity employer. About Actalent Actalent is a global leader in engineering and sciences services. For more than 40 years, we’ve helped visionary companies advance their goals. Headquartered in the United States, our teams span 150 offices across North America, EMEA, and APAC—with four delivery centers in India led by 1,000+ extraordinary employees who connect their passion with purpose every day. Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands. Learn more about how we can work together at actalentservices.com. Apply tot his job Apply To this Job