Experienced Administrative Assistant/Data Entry Specialist – Remote Opportunity at arenaflex

As a leading organization in the industry, arenaflex is committed to delivering exceptional services and solutions to our clients. We are now seeking an experienced Administrative Assistant/Data Entry Specialist to join our team in a remote capacity. This role is an exciting opportunity for a highly organized and detail-oriented individual to contribute to the success of our organization.

About arenaflex

arenaflex is a dynamic and innovative company that prides itself on its commitment to excellence and customer satisfaction. With a strong focus on technology and data management, we strive to provide our clients with the best possible solutions to meet their needs. Our team is dedicated to delivering exceptional results and building long-lasting relationships with our clients.

Job Summary

The Administrative Assistant/Data Entry Specialist will play a critical role in supporting the team at arenaflex by managing data entry and maintenance of various systems, including grants management and financial systems. This role requires a strong understanding of technology, the ability to work independently, and a commitment to supporting the team in various capacities. The successful candidate will be responsible for providing administrative support to the Executive Director and colleagues as needed, as well as managing university office communications and updates.

Responsibilities

The following are the key responsibilities of the Administrative Assistant/Data Entry Specialist:

• Maintain expert knowledge of the grants management system and the funding search system, ensuring updates and troubleshooting as necessary.
• Perform compliant and accurate data entry into the grants management system for pre and post-award processes.
• Serve as the primary point of contact for help desk requests, resolving challenges and errors.
• Assist with the award close-out process and ensure timely updates in the grants management system.
• Execute periodic reports and review the status of proposals, identifying inaccuracies and communicating them to the Executive Director.
• Take corrective action in the system as instructed by the Executive Director.
• Manage requests for customized funding searches and maintain a tracking system for follow-up and metrics.
• Develop and facilitate workshops and training on the grants management and funding search systems.
• Collaborate with the purchasing/travel agent to manage office supplies and maintain inventory.
• Perform data entry in the financial system and provide administrative support to the Controller.
• Provide administrative support to the Executive Director and colleagues as needed.
• Manage university office communications and updates, including IT and email distribution.
• Update the RI website as directed and perform general office support tasks.
• Assist with the coordination of Research Institute hosted events and recommend improvements to workflow and processes.

Requirements

To be successful in this role, the candidate must possess the following qualifications:

• Strong understanding of technology and data management systems.
• Ability to work independently and collaboratively within a team.
• Experience with data entry and administrative support tasks.
• Strong communication and interpersonal skills.
• Ability to work in a fast-paced environment and prioritize tasks effectively.

Nice-to-haves

While not required, the following qualifications would be an asset to the candidate:

• Experience with grants management systems or financial systems.
• Familiarity with workshop development and training facilitation.

Benefits

arenaflex offers a comprehensive benefits package to its employees, including:

• 401(k) plan
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

What We Offer

As an Administrative Assistant/Data Entry Specialist at arenaflex, you will have the opportunity to:

• Work in a dynamic and innovative environment with a team of dedicated professionals.
• Contribute to the success of our organization and make a meaningful impact.
• Develop your skills and knowledge in data management and administrative support.
• Enjoy a comprehensive benefits package and competitive compensation.
• Work in a remote capacity, with the flexibility to work from home.

How to Apply

If you are a motivated and organized individual with a passion for data management and administrative support, we encourage you to apply for this exciting opportunity. Please submit your resume and cover letter to [insert contact information]. We look forward to hearing from you!

Take the Next Step

Are you ready to join our team and contribute to the success of arenaflex? Apply now and let's discuss how you can become a vital part of our success story. Apply for this job