Proposals & Contracts Manager (m/f/d)

Location: This role is open to applicants located anywhere in Europe (remote-friendly)

Who we are?

Optimapharm is a mid-sized, global Contract Research Organisation (CRO) turning science into hope through agile, patient-focused clinical development. We specialise in Phase I–IV clinical studies, delivering Full-Service and Functional Service Provision (FSP) solutions that help sponsors move faster and execute with confidence.

With operations in 40+ countries and 2x the patient reach of the average mid-sized CRO, we enable accelerated regulatory pathways, faster study start-up, and access to diverse patient populations worldwide.

As a Proposals & Contracts Manager at Optimapharm, you will lead the development of high‑quality proposals and contracts while taking full ownership of complex commercial activities within a global CRO. This opportunity is ideal for an experienced professional ready to step into a Manager role, expand their impact, and work closely with Business Development and cross‑functional teams to drive Optimapharm’s continued growth.

What do we offer?

• Working in a successful company that’s growing and developing every day
• Working with a highly experienced team of clinical research professionals
• Employee engagement programs
• Well-being initiatives
• Training and development program
• Fast-paced career path progression
• Performance bonus
• Referral bonus
• Additional location-specific benefits

Who are we looking for?

Qualifications and Experience 

• A university degree in life sciences, business, finance, economics, law, or a related field
• 4+ years of experience in a CRO (or pharma/biotech) within proposals, contracts, budgets, or commercial operations
• Hands-on experience preparing and managing client proposals, contracts, budgets, and change orders, with growing autonomy
• Proven ability to manage complex proposals and contracts independently, including change orders
• Solid understanding of clinical trial costing, margins, and commercial compliance
• Experience working closely with Business Development and senior stakeholders
• Strong organisational and prioritisation skills, with confidence managing multiple deadlines
• A proactive and solution-oriented mindset, with interest in improving processes and ways of working
• Excellent written and spoken English; additional languages are an advantage
• Proficiency in MS Office; experience with CRM or contract management systems (e.g. Salesforce) is a plus

Your responsibilities

• Lead the development and execution of client proposals, contracts, budgets, and change orders with a high level of autonomy
• Manage multiple complex commercial opportunities in parallel, ensuring accuracy, consistency, and timely delivery
• Act as a key commercial partner to Business Development, supporting RFIs, RFPs, proposals, bid responses, and contract finalisation
• Collaborate closely with Project Management and operational teams to define scope, pricing, and commercial strategy
• Ensure all commercial documentation complies with Optimapharm SOPs, policies, and applicable local and international regulations
• Proactively drive process improvement initiatives within the Proposals & Contracts function
• Contribute to maintaining high standards for client-facing quality and Optimapharm’s commercial positioning

If you would be interested in joining the Optimapharm team, please send your CV and note that only shortlisted candidates who meet the requirements will be contacted for the further selection process.

Compensation is competitive and final offers will reflect each candidate’s experience, skills, and qualifications.

Disclaimer: Unsolicited CVs sent to Optimapharm (Talent Acquisition Team, Hiring Managers or any other OPT employee) by recruitment agencies will not be considered for this role. Optimapharm follows a direct sourcing strategy and collaborates exclusively with selected recruitment partners when external support is required.