Finance & Payroll Associate

Halvik Corp delivers a wide range of services to 13 executive agencies and 15 independent agencies. Halvik is a highly successful WOB business with more than 50 prime contracts and 500+ professionals delivering Digital Services, Advanced Analytics, Artificial Intelligence/Machine Learning, Cyber Security and Cutting-Edge Technology across the US Government. Be a part of something special!

Responsibilities

• Prepare, record and maintain general ledger entries and GL account reconciliations
• Assist with month-end and year-end close processes
• Reconcile bank accounts and intercompany accounts
• Support financial statement preparation (balance sheet, income statement, cash flow)
• Support revenue recognition and cost allocation for cost-plus, T&M, fixed price contracts
• Prepare and submit customer, subcontractor and vendor invoices
• Process and finalize payroll accurately and timely
• Review, audit, and validate payroll data (hours, rates, deductions, taxes)
• Serve as primary point of contact for payroll inquiries and issue resolution
• Coordinate with employees and project managers to resolve timesheet discrepancies
• Perform labor distribution, journal entries, GL reconciliations and benefits mapping
• Maintain records and ensure compliance with federal, state, and local regulations
• Prepare and assist with tax filings, W-2 preparation, state taxes and year-end reporting
• Record, maintain and reconcile PTO accruals, leave balances, employee and employer contributions, deductions
• Support internal and external audits
• Support process improvements, system enhancements or implementations
• Generate payroll, labor, and financial reports for management
• Support Accounting and FP&A team and perform other duties as assigned by the supervisor and management

• Education: Bachelor's degree in Accounting, Finance, or a related field.
• Experience: 4–7 years of progressive accounting experience, with at least 2 years of experience specifically within the Government Contracting (GovCon) industry.
• Payroll Expertise: Proven experience managing multi-state payroll and a strong understanding of federal/state payroll tax regulations.
• GovCon Knowledge: Familiarity with FAR (Federal Acquisition Regulation) and DCAA compliance requirements is highly preferred.
• Technical Skills: * Proficiency in GovCon-specific ERPs (e.g., Deltek Costpoint, Unanet, or Sage Intacct).
• Advanced Excel skills (Pivot Tables, VLOOKUPs, data manipulation).
• Experience with payroll platforms
• Soft Skills: Exceptional communication skills for resolving employee inquiries and the ability to handle sensitive, confidential data with total discretion.