Chief of Staff (Family Office)
Please note: Athena is only hiring Chief of Staff candidates currently and permanently based in:
- Quezon City, Alabang and Cebu City (Philippines)
- Guatemala City (Guatemala)
- Medellín (Colombia)
- Nairobi (Kenya)
- Priority Management & Executive Support: Act as a gatekeeper and prioritization partner, helping the Principal make the most of their time across business, personal, and philanthropic commitments.
- Operational Oversight: Ensure day-to-day operations across business ventures, Family Office entities, and household matters are running smoothly, solving issues proactively and confidentially.
- Personal & Lifestyle Coordination: Manage or oversee personal matters including travel planning, property management, household staff, events, gifting, and special projects.
- Communication & Relationship Management: Serve as liaison with internal staff, external vendors, family members, and business partners-ensuring follow-through and maintaining trusted relationships.
- High-Impact Initiatives: Lead the development and execution of high-priority projects, including early-stage ideas that drive future growth.
- Strategic & Tactical Execution: Ability to toggle between high-level strategic thinking and hands-on execution.
- Relationship-Oriented: Skilled at managing up, down, and across-comfortable working closely with Principals, staff, and external stakeholders.
- Operational Excellence: Demonstrated success in creating systems and processes that ensure smooth day-to-day operations in a Family Office setting, including managing household workflows, service standards, and logistics across multiple domains.
- Proactive Problem-Solving: Resourceful and solutions-oriented, with a bias for action and follow-through.
- Adaptability: Thrives in a fast-paced, evolving environment, demonstrating agility and resilience in the face of change.
- Bachelor's degree with 5-15+ years of experience in an operational, executive support, or Chief of Staff capacity.
- Strong project management, organizational, and communication skills.
- High emotional intelligence and professional maturity.
- Experience working with high-net-worth individuals or within a Family Office, private investment firm, or similar environment.
- Advanced degree (MA, MS or MBA or equivalent) strongly preferred.
- Experience managing household staff, personal logistics, or private office affairs.
- Experience in luxury hospitality or estate management, with a strong service orientation and attention to detail.
- All Chief of Staff positions are remote.
- Ability to work North American hours year-round.