Experienced Administrative Assistant/Data Entry Specialist – Eastern Nassau or Suffolk County
At arenaflex, we're on a mission to revolutionize the way we work and live. As a leading organization in the industry, we're committed to fostering a culture of innovation, collaboration, and growth. We're now seeking an exceptional Administrative Assistant/Data Entry Specialist to join our dynamic HR, Finance & Administration department in Eastern Nassau or Suffolk County.
About arenaflex
arenaflex is a forward-thinking organization that's dedicated to making a positive impact in our community. With a strong focus on customer satisfaction, employee development, and social responsibility, we're creating a workplace that's both challenging and rewarding. Our team is passionate about delivering exceptional results, and we're looking for like-minded individuals to join our ranks.
Responsibilities
As an Administrative Assistant/Data Entry Specialist at arenaflex, you'll play a vital role in supporting our HR, Finance & Administration department. Your responsibilities will include:
- Managing complex data and performing data entry, including QuickBooks, provider checks, and school district invoices
- Identifying process improvement opportunities to increase business efficiency and profitability
- Managing accounts payable, including application of payments, contacting clients, and tracking the status of each account
- Maintaining accounting and business contract records
- Categorizing, sorting, and managing incoming documents, client information files, and internal records
- Reconciling financial documents, such as bank statements and credit card statements
- Preparing and compiling business reports and summaries on activity areas
- Managing communications with internal and external stakeholders
Requirements
To be successful in this role, you'll need to possess the following qualifications:
- Currently reside in Eastern Nassau or Suffolk County
- 1-2 years of experience in an HR role, business, office, or administrative support role
- Proficient with QuickBooks
- Experience creating reports and managing large amounts of data/information
- Experience with payroll and accounts receivable/accounts payable
- Experience with process improvement and project management
Essential Skills and Competencies
* Strong organizational and time management skills
- Excellent communication and interpersonal skills
- Ability to work accurately and efficiently in a fast-paced environment
- Proficiency in Microsoft Office, particularly Excel and Word
- Strong analytical and problem-solving skills
- Ability to maintain confidentiality and handle sensitive information
Preferred Qualifications
* Experience with accounting software and financial analysis
- Knowledge of HR principles and practices
- Certification in data entry or accounting
- Experience with project management tools and methodologies
Career Growth Opportunities and Learning Benefits
At arenaflex, we're committed to helping our employees grow and develop their careers. As an Administrative Assistant/Data Entry Specialist, you'll have access to:
- Ongoing training and development opportunities
- Mentorship and coaching from experienced professionals
- Opportunities for advancement and career growth
- A dynamic and supportive work environment
Work Environment and Company Culture
Our office is located in Eastern Nassau or Suffolk County, and we're proud to offer a collaborative and inclusive work environment. Our team is passionate about delivering exceptional results, and we're committed to fostering a culture of innovation, creativity, and growth.
Compensation, Perks, and Benefits
We offer a competitive salary of $20.00 - $24.00 per hour, as well as a range of benefits and perks, including:
- Paid lunch
- Excellent work-life balance
- Overtime eligibility
- Paid Time Off
- Paid Holidays off
- 401k
Schedule
Our standard working hours are Monday to Friday, 8 hours per day. We're a full-time position, and we're not offering remote or hybrid work arrangements at this time.
How to Apply
If you're a motivated and detail-oriented individual who's passionate about delivering exceptional results, we'd love to hear from you! Please submit your application, including your resume and a cover letter, to [insert contact information]. Don't forget to answer the application question: "What city/town do you currently live in?" Applicants not currently based in Nassau or Suffolk County will not be considered. We can't wait to hear from you and learn more about your qualifications! Apply for this job