Talent Acquisition Operations Specialist

Company Overview Allen Control Systems (ACS) is a cutting-edge defense startup founded by two former Navy electrical engineers with a proven track record in robotics and software. We are developing an autonomous gun turret using advanced computer vision and control systems to precisely detect, track, and neutralize enemy drones. With an engineering-first culture, ACS values technical excellence and innovation. Backed by our founders’ successful exits from two previous ventures acquired for a combined $180M in 2022, we are committed to ensuring that the groundbreaking technologies we develop will have a real-world impact. About The Role We are looking for a Talent Acquisition Operations Specialist to build the recruiting infrastructure that will take ACS from ~200 to ~600 employees in under 18 months. This is a systems and infrastructure builder role. You will own ATS optimization, recruiting funnel engineering, interview workflow standardization, analytics dashboards, and hiring manager enablement, turning recruiting from reactive coordination into an engineered, data-driven process that scales without adding proportional recruiter headcount. What You’ll Do

• Configure and optimize Ashby ATS as the foundation of recruiting infrastructure: design hiring workflows by role type, standardize job-stage architecture, build structured interview templates and scorecard frameworks, and configure automation rules, feedback SLAs, and interviewer permissions.
• Analyze stage-to-stage conversion metrics, identify drop-off drivers, and implement process improvements across recruiter response speed, interview scheduling, feedback turnaround, and offer conversion.
• Design and build recruiting dashboards that leadership actually uses: hiring velocity by org, offer acceptance rate, interview throughput, pipeline health, recruiter capacity, time-to-hire, and hiring manager responsiveness.
• Build structured interview kits by role family (engineering, technician, operations, leadership), including question banks, interviewer training resources, scorecard calibration guidance, and debrief structure templates.
• Create hiring kickoff templates, interview participation expectations, and candidate evaluation guides for hiring managers; improve candidate experience by reducing scheduling friction, clarifying timelines, and standardizing communication cadence.

What You’ll Need

• 3–6+ years in recruiting operations, TA operations, recruiting systems, or recruiting analytics roles.
• Hands-on ATS configuration experience; Ashby is strongly preferred, with Lever, BambooHR, or Workday also valuable.
• Proven experience building recruiting dashboards, analyzing funnel conversion metrics, and improving hiring performance through data-driven process changes.
• Experience standardizing interview workflows, implementing feedback frameworks, and scaling recruiting operations in a high-growth environment (2–3x in 12 months).

You’ll Stand Out

• Ashby ATS hands-on configuration and administration experience.
• Experience building interviewer training infrastructure and calibration programs.
• Experience supporting simultaneous hiring waves across engineering, technician, and operations roles.
• Background in defense tech, robotics, hardware, or manufacturing recruiting.

What We Offer

• Competitive salary
• ACS Equity Package
• Health, Dental, Vision Insurance
• Paid Time Off

Allen Control Systems is an Equal Opportunity Employer, providing equal employment opportunities to all employees and applicants for employment. Allen Control Systems prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Apply tot his job Apply To this Job