Remote Clinical Data Entry Specialist – Part-Time, Flexible Hours Supporting Live Clinical Trials

Join arenaflex: Where Precision Data Powers Breakthrough Clinical Research

arenaflex is a forward-thinking clinical research partner supporting sponsors, CROs, and academic institutions across the United States. We specialize in delivering accurate, real-time data management services for ongoing clinical trials spanning oncology, cardiology, rare disease, neurology, immunology, and medical device innovation. Every dataset our team handles directly impacts regulatory submissions, patient safety reviews, and the speed at which promising therapies reach the people who need them. We are scaling rapidly and are looking for dependable, detail-oriented professionals who want to contribute to meaningful science from the comfort of a fully remote workspace.

This part-time opportunity is ideal for an individual who thrives in a structured yet fast-moving environment, enjoys repetitive precision work, and wants to grow within the clinical research industry. If you are looking for a flexible schedule, hands-on exposure to industry-leading electronic data capture (EDC) platforms, and a supportive team that values quality over quantity, arenaflex wants to hear from you.

What You Will Do as a Remote Data Entry Specialist at arenaflex

As a Clinical Data Entry Specialist at arenaflex, you will serve as a critical link between the source patient record and the electronic systems that regulatory reviewers, biostatisticians, and clinical monitors rely on every day. Your work will directly influence data integrity, study timelines, and the overall quality of submissions to the FDA and other global health authorities. Below is a detailed look at what your day-to-day will involve:

Core Data Management Responsibilities

• Real-Time Data Transcription: Accurately transcribe source data from case report forms (CRFs), patient charts, lab reports, and investigator notes into a variety of electronic data capture (EDC) systems, strictly following each study's protocol and established data entry conventions.
• Source Document Verification: Review and verify the integrity of all entered data by cross-referencing it against original source documents, ensuring that every field reflects the true clinical picture for each study participant.
• Query Resolution: Proactively monitor, respond to, and resolve queries raised within EDC systems in a timely manner, collaborating with clinical research associates, site coordinators, and data managers to clarify discrepancies.
• Standard Operating Procedure Compliance: Follow arenaflex's established standard operating procedures (SOPs), good clinical practice (GCP) guidelines, ICH-GCP standards, and all other applicable regulatory requirements in the execution of every EDC activity.
• Quality Control Support: Assist the clinical research team with quality control (QC) reviews of patient files per arenaflex's established standards, identifying missing pages, inconsistent values, or protocol deviations before they become audit findings.
• Document Scanning and Filing: Prepare, label, and scan study documents into the appropriate EDC systems and arenaflex's internal research database, maintaining an organized and easily retrievable electronic filing structure.
• Monitoring Visit Preparation: Support the clinical team in preparing for onsite and remote monitoring visits for each active study protocol, ensuring that source documents, EDC records, and regulatory binders are audit-ready at all times.
• Cross-Functional Collaboration: Communicate effectively with clinical research associates, project managers, biostatisticians, and site personnel to ensure seamless data flow across the study lifecycle.

Why This Role Matters at arenaflex

Clinical research depends on trustworthy data. Even a single misplaced decimal point or incorrectly transcribed lab value can delay a study, trigger regulatory queries, or compromise patient safety. At arenaflex, our data entry specialists are not just typists — they are guardians of data quality. Your meticulous work ensures that physicians, regulators, and patients can trust the results of every trial we support.

Essential Qualifications We Are Looking For

arenaflex values potential as much as experience. To succeed in this role, you should bring the following baseline qualifications:

• Educational Background: A High School Diploma or equivalent is required. An associate degree, bachelor's degree, or coursework in life sciences, health sciences, biology, nursing, or a related field is a strong plus.
• Exceptional Attention to Detail: A demonstrated ability to spot inconsistencies, missing values, and formatting errors in numerical and textual data.
• Accuracy Under Repetition: The ability to perform repetitive data entry tasks with a high degree of accuracy over extended periods without losing focus.
• Organizational Strength: Strong organizational and time management skills, with the ability to juggle multiple studies, deadlines, and priorities simultaneously.
• Adaptability: Flexibility and a growth mindset suited to a company in an active expansion phase — you should be comfortable with evolving processes, new EDC platforms, and shifting study demands.
• Self-Sufficiency: The ability to work independently with minimal supervision, owning your workload and proactively communicating blockers.
• Team Collaboration: A collaborative spirit with strong interpersonal skills, enabling you to work effectively with other remote team members across multiple time zones.

Preferred Skills and Qualifications

While not required, candidates with the following qualifications will stand out during the recruitment process:

• Prior Data Entry Experience: 1–2 years of experience in data entry, ideally in a regulated industry such as clinical research, pharmaceuticals, healthcare, or financial services.
• Research Background: Previous experience in clinical research, academic research, or a related scientific environment is strongly preferred.
• Communication Skills: Excellent written and verbal communication skills, with the ability to draft clear, professional messages to internal stakeholders and external site personnel.
• Microsoft Office Proficiency: Solid working knowledge of Microsoft Office Suite, including Excel (filters, basic formulas, formatting), Word, Outlook, and SharePoint.
• EDC Platform Familiarity: Hands-on experience with research-grade EDC systems such as Veeva Vault, Medrio, IBM Clinical Development, OpenClinica, Medidata RAVE, Oracle Clinical, or similar platforms is highly desirable.
• GCP Knowledge: Familiarity with Good Clinical Practice guidelines, ICH guidelines, HIPAA regulations, and 21 CFR Part 11 compliance is a significant advantage.
• Typing Speed: A typing speed of 50+ words per minute with high accuracy is beneficial for meeting study timelines.

Skills and Competencies for Success at arenaflex

Beyond technical skills, arenaflex looks for candidates who embody the following competencies:

• Accountability: You take ownership of your work and follow through on commitments without needing constant reminders.
• Critical Thinking: You don't just transcribe — you think. You question anomalies, flag inconsistencies, and propose solutions.
• Resilience: You can manage the demands of repetitive tasks while maintaining a positive, solutions-oriented attitude.
• Digital Fluency: You are comfortable learning new software systems quickly and adapting to evolving technology stacks.
• Patient-Centric Mindset: You understand that every data point represents a real person participating in a study, and you treat that responsibility with the seriousness it deserves.

Career Growth and Learning Opportunities

Joining arenaflex as a Data Entry Specialist is often the first step on a long and rewarding career path in clinical research. We invest in our team members' development through:

• Structured Onboarding: Comprehensive training on arenaflex SOPs, GCP guidelines, and the specific EDC platforms we use across our portfolio of studies.
• Mentorship Programs: Pairing with experienced clinical data managers and CRAs who can guide your growth within the organization.
• Certification Support: Financial and study support for industry-recognized certifications such as SOCRA CCRP, ACRP CCRA/CCRC, and others as your career progresses.
• Internal Mobility: Clear pathways to roles such as Clinical Data Coordinator, Clinical Research Associate, Data Manager, and Quality Control Specialist.
• Cross-Therapeutic Exposure: Opportunities to work across multiple therapeutic areas, giving you a broad understanding of the clinical research landscape.
• Continuous Learning: Access to webinars, lunch-and-learns, and professional development resources covering everything from regulatory updates to soft skills.

Work Environment and Company Culture at arenaflex

At arenaflex, we believe that great work happens when talented people are trusted, supported, and given the flexibility to do their best. Our culture is built on the following pillars:

• Fully Remote Operations: Work from anywhere in the United States with a reliable internet connection. No commuting, no cubicles — just focused, meaningful work.
• Flexibility First: We understand that life is full of competing priorities. Our part-time structure is designed to support work-life balance.
• Supportive Leadership: Our managers are accessible, transparent, and genuinely invested in the success and well-being of every team member.
• Inclusive Workplace: arenaflex is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
• Mission-Driven Work: Every day, you will know that your contributions are helping advance therapies and medical devices that improve — and save — lives.
• Collaborative Team: Even though we are remote, we are connected. Expect regular check-ins, team huddles, and a culture of open communication.

Compensation, Perks, and Benefits

arenaflex offers a competitive compensation package designed to attract and retain top talent:

• Hourly Pay Rate: $20.00 – $25.00 per hour, commensurate with experience and qualifications.
• Part-Time Schedule: 4-hour shifts, Monday through Friday — ideal for parents, students, semi-retirees, or anyone seeking meaningful part-time work.
• Health Insurance: Comprehensive medical coverage for eligible part-time team members.
• Dental and Vision Insurance: Affordable plans to support your overall well-being.
• Paid Time Off: Generous accrual of vacation, sick, and personal days based on tenure and hours worked.
• Retirement Plan: 401(k) plan with company matching contributions to help you plan for the future.
• Referral Program: Earn bonuses for referring qualified candidates who join the arenaflex team.
• Remote Work Stipend: A one-time allowance to help set up your home office for success.
• Professional Development: Access to training resources, certifications, and conference opportunities.

Equal Employment Opportunity

arenaflex is proud to be an equal opportunity employer. We celebrate diversity and are committed to building an inclusive workforce. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. All qualified candidates are encouraged to apply.

How to Apply

If you are a meticulous, dependable, and mission-driven professional ready to make an impact in clinical research, we would love to hear from you. Please submit your resume and a brief cover letter outlining your relevant experience, availability, and why you are interested in joining arenaflex. Our talent acquisition team reviews applications on a rolling basis, and qualified candidates can expect to hear back within five business days.

Take the next step in your clinical research career with arenaflex — where every keystroke helps bring life-changing treatments to the patients who need them most.