[Remote] Executive Assistant, Legal, HR and CMC

Note: The job is a remote job and is open to candidates in USA. Jade Biosciences is a clinical-stage biotechnology company focused on developing therapies for autoimmune diseases. The Executive Assistant will provide high-level administrative support to the Chief Legal Officer and other executives, managing complex calendars, coordinating travel, and ensuring efficient document management.

Responsibilities

• Manage and maintain complex calendars for the Chief Legal Officer and other Executives as assigned, including prioritization of meetings and scheduling across time zones and teams
• Coordinate travel arrangements, including itineraries, logistics, and expense reporting
• Serve as a liaison between leadership and internal/external stakeholders
• Upload Board and Committee materials to Boardvantage
• Coordinate execution of legal documents and deliverables in a fast-paced environment
• Coordinate the execution and filing of Board and Committee minutes. Maintain legal documents, files, and records with strict confidentiality
• Coordinate document routing, signature processes, and document management systems
• Assist with compliance tracking, audits, and filings as needed
• Support cross-functional initiatives and projects
• Identify opportunities to improve administrative processes and workflows
• Help manage department budgets, invoices, POs and vendor relationships

Skills

• Bachelor's degree or equivalent experience
• 5+ years of executive administrative experience, preferably supporting senior leaders in a legal environment
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Excellent organizational, time management, and multitasking skills
• Detail-oriented
• High level of discretion and judgment, and ability to handle confidential information
• Familiarity with legal terminology, board matters, and compliance processes is strongly preferred

Company Overview