Detail‑Oriented Accounts Payable & Receivable Specialist – Data Entry, Invoice Processing, and Financial Operations (Hybrid – Washington/Oregon)

About arenaflex

arenaflex is a forward‑thinking leader in the financial services and business support sector, delivering innovative solutions that keep companies running smoothly. Our mission is to empower organizations with precise, reliable, and timely financial operations, and we achieve this by fostering a culture of excellence, collaboration, and continuous improvement. As a member of the arenaflex family, you will join a dynamic team that values integrity, professionalism, and the relentless pursuit of operational perfection.

Why This Role Matters

In today’s fast‑paced business environment, accurate and efficient accounts payable (AP) and accounts receivable (AR) processes are the backbone of cash flow management. As an Accounts Payable/Receivable Specialist at arenaflex, you will play a pivotal role in ensuring that invoices are processed correctly, vendor relationships remain strong, and financial records are impeccably maintained. Your meticulous attention to detail will directly influence the company’s financial health and its ability to serve clients with confidence.

Key Responsibilities

• Invoice Coding & Data Entry: Accurately code, input, and validate incoming invoices using arenaflex’s financial systems, ensuring compliance with internal controls and external regulations.
• Check Run Preparation: Prepare weekly and monthly check runs, verify payment details, and coordinate with the treasury team to guarantee timely disbursements.
• Vendor Statement Reconciliation: Reconcile vendor statements, investigate discrepancies, and resolve issues promptly to maintain positive vendor relationships.
• AP & AR Billing Functions: Execute end‑to‑end accounts payable and receivable billing tasks, including posting payments, generating invoices, and tracking outstanding balances.
• Petty Cash Management: Process petty cash reimbursements, maintain accurate logs, and ensure adherence to arenaflex’s expense policies.
• Document Filing & Archiving: File paid invoices and related documentation in both electronic and physical formats, preserving an organized audit trail.
• Safety & Compliance: Uphold a safe working environment, follow all company policies, and contribute to a culture of compliance and ethical conduct.
• Collaboration & Communication: Work closely with internal teams—procurement, finance, and operations—to streamline processes and support cross‑functional initiatives.

Essential Qualifications

• Minimum 2 years of hands‑on experience in accounts payable and/or accounts receivable functions.
• Proficiency with Microsoft Office Suite, especially Excel for data manipulation and reporting.
• Demonstrated ability to maintain high accuracy while handling large volumes of financial data.
• Strong problem‑solving skills with a track record of identifying and correcting discrepancies.
• Excellent organizational and prioritization abilities to manage competing deadlines.
• Effective written and verbal communication skills for interacting with vendors and internal stakeholders.
• Capability to work both independently and as part of a collaborative team.
• Resilience under pressure and a proven ability to meet tight deadlines without sacrificing quality.

Preferred Qualifications & Experience

• Background in the hospitality industry, providing insight into high‑volume invoice processing and vendor management.
• Documented record of exceptional performance in previous AP/AR roles, such as process improvement initiatives or audit successes.
• Experience with ERP or accounting software (e.g., SAP, Oracle NetSuite, QuickBooks) is a plus.
• Certification such as Certified Accounts Payable Professional (CAPP) or similar credentials.

Core Skills & Competencies

• Attention to Detail: Ability to spot errors and inconsistencies in financial documents.
• Analytical Thinking: Evaluate data trends, identify root causes of discrepancies, and propose corrective actions.
• Time Management: Prioritize tasks effectively to ensure timely completion of check runs and reconciliations.
• Interpersonal Skills: Build constructive relationships with vendors, colleagues, and leadership.
• Adaptability: Thrive in a hybrid work environment, balancing remote productivity with occasional on‑site collaboration.
• Ethical Judgment: Uphold confidentiality and integrity when handling sensitive financial information.

Work Environment & Culture at arenaflex

arenaflex embraces a flexible hybrid model that allows you to work from the comfort of your home while staying connected to the team through regular virtual meetings and occasional in‑person gatherings. Our offices are located in the Pacific Northwest, and we require candidates to reside in Washington or Oregon to facilitate occasional on‑site collaboration.

Our culture is built on mutual respect, continuous learning, and a shared commitment to excellence. You will find a supportive environment where ideas are welcomed, achievements are celebrated, and professional growth is actively encouraged.

Career Growth & Development Opportunities

At arenaflex, we invest in our people. As you master the core AP/AR responsibilities, you will have pathways to advance into senior finance roles, such as:

• Senior Accounts Payable Analyst
• Accounts Receivable Team Lead
• Finance Operations Manager
• Process Improvement Specialist

We also provide access to online training platforms, mentorship programs, and tuition reimbursement for relevant certifications, ensuring you stay ahead of industry trends and expand your skill set.

Compensation, Perks & Benefits

arenaflex offers a competitive annual salary range of $22,000 – $23,000, commensurate with experience and performance. In addition to base pay, you will enjoy a comprehensive benefits package that includes:

• Health, dental, and vision insurance with employer contributions.
• Retirement savings plan with company matching.
• Paid time off (PTO) and holidays to support work‑life balance.
• Flexible work schedule and hybrid remote options.
• Professional development stipend for courses, conferences, and certifications.
• Employee assistance program (EAP) for personal and professional support.
• Inclusive, diverse, and equitable workplace culture.

Physical Requirements

The role primarily involves desk‑based activities. Typical physical demands include:

• 6‑8 hours of sitting while working on a computer.
• 3‑6 hours of grasping and reaching for documents or equipment.
• 1‑3 hours of standing or walking during brief on‑site visits.
• Occasional activities such as climbing stairs, crouching, bending, or lifting up to 20 lb.

Application Process

If you are a meticulous finance professional who thrives in a collaborative, fast‑moving environment, we want to hear from you. Please submit your resume detailing your relevant experience, qualifications, and any achievements that demonstrate your fit for this role.

arenaflex is an equal‑opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Take the Next Step

Ready to make a meaningful impact on arenaflex’s financial operations? Click the link below to apply and start your journey with a company that values your expertise and invests in your future.

Apply Job!