Remote Part-Time Administrative Assistant with QuickBooks
Job Overview We are seeking a meticulous and organized Part-Time Administrative Assistant to join our dedicated team. This role offers the convenience of remote work, providing you with the flexibility to maintain a healthy work-life balance. The ideal candidate will possess experience in QuickBooks invoicing and administrative tasks, with a specific focus on managing transportation contracts, especially related to school bus services and out-of-district students. If you thrive in a dynamic environment and have exceptional organizational capabilities, we invite you to consider this opportunity. Key Responsibilities Prepare and dispatch invoices to clients on a monthly basis or as required. Monitor payments and pursue collections on overdue invoices to guarantee timely revenue flow. Maintain precise records of invoicing and payments to ensure financial integrity. Engage with school districts to explore potential contracts and bidding opportunities. Oversee student and driver scheduling to ensure adequate shift coverage. Respond to emails and phone calls with professionalism and promptness. Schedule meetings and appointments, coordinating calendars for optimal efficiency. Develop and manage spreadsheets, reports, and other critical documentation. Assist in organizing company records and files. Contribute to the enhancement of office processes and support colleagues with various administrative tasks. Organize incoming phone calls and direct them to the appropriate personnel. Schedule and organize meetings, documenting minutes as necessary. Compose and disseminate emails, memos, and letters. Maintain a structured filing system and assist in the development and updating of office procedures. Required Skills Proficient with office equipment, such as printers and fax machines. Strong computer proficiency, including familiarity with Microsoft Word, Outlook, and PowerPoint. Excellent time management skills, with the ability to effectively prioritize tasks. A keen attention to detail and robust organizational skills. Qualifications High school diploma or GED is required; an Associates degree or administrative training is preferred. Previous experience in an administrative support role is highly desirable.
Career Growth
Opportunities We are committed to fostering professional development and growth within a supportive team environment.
Compensation
And Benefits Competitive compensation and paid time off to promote your personal well-being. Flexible work-from-home arrangements to ensure you can maintain a balanced lifestyle. Why Join Us? If you are looking for a fulfilling part-time position where you can apply your administrative expertise in a supportive and dynamic setting, we encourage you to apply! Employment Type: Full-Time Apply Job!