Executive Assistant (Remote) – Clinical Background Preferred

Remote (Must have a quiet, controlled work environment & reliable internet) About the Opportunity Wound360 is recruiting on behalf of a specialized wound care practice dedicated to delivering high-quality wound care services across various healthcare settings. This growing practice prioritizes exceptional patient care while maintaining efficient clinical and operational workflows. A highly organized, proactive, and detail-oriented Executive Assistant is needed to join the team. This role extends beyond traditional administrative support, offering the opportunity to grow into a Practice Administrator position. The ideal candidate will play a key role in overseeing daily operations and supporting the practice’s continued expansion. Key ResponsibilitiesAdministrative & Office Management • Managing and triaging incoming calls, emails, and texts. • Overseeing provider licensing, credentialing, and compliance tracking to ensure seamless workflow and high-quality patient care. • Organize and maintain documentation for clinical and operational needs. • Facilitating communication between patients, referral agencies, and billing teams • Establish and enforce office policies and procedures, ensuring compliance with HIPAA and healthcare regulations. • Serve as the primary point of communication between providers, patients, and administrative staff. Scheduling & Workflow Management • Managing and updating schedules and action items in Google Sheets • Ensuring accurate scheduling by rectifying patient visits in WoundAlly • Opening and preparing daily clinical notes in Aprima for the physician • Coordinating with SNFs, referral agencies, and billing teams to ensure smooth operations Operations & Compliance • Retrieving, processing, and managing weekly paper mail from the UPS mailbox. • Assisting with insurance verification and compliance-related tasks. • Conduct quality assurance projects and collaborate with leadership on compliance measures. • Working with vendors to maintain seamless platform operations (WoundAlly, PCC, etc.). • Support billing, claims submission, and audit preparation to ensure proper documentation • Oversee financial performance, budgeting, and expense management to support practice growth. • Ensure adherence to accrediting and licensing bodies, working with leadership on compliance initiatives. • Stay updated on healthcare industry trends and best practices to enhance operational efficiency. Qualifications & Skills • At least 3+ years of experience as an Executive Assistant, preferably in a healthcare or clinical setting • Strong organizational skills with the ability to manage multiple priorities and deadlines. • Excellent communication and problem-solving abilities. • Proficiency in EHR systems, Google Suite, and other healthcare tools. • Ability to work independently and take ownership of tasks. • Spanish-speaking skills (a plus) Why This Role Stands Out • Career Growth: A clear path to a Practice Administrator role for candidates ready to take on more responsibility. • Competitive Pay: Starting at $28/hr (DOE). • Meaningful Impact: Join a mission-driven team making a difference in patient care. • Supportive Work Environment: Collaborate with an innovative healthcare team. Ready to Take the Next Step? Apply directly on Indeed today to join a growing healthcare practice and make an impact in patient care! Job Type: Full-time Pay: From $28.00 per hour Expected hours: 40 per week Schedule: • 8 hour shift • Day shift • Monday to Friday • No weekends • On call • Weekends as needed Work Location: On the road Apply Job!