Part-Time Contract Legal Administrative Assistant
Job title: Part-Time Contract Legal Administrative Assistant in Minneapolis, MN at Naviga
Company: Naviga
Job description: Our client is a leading global business law firm looking for a collaborative, results-oriented individual who enjoys working in a fast-paced environment and has exceptional problem-solving skills. Naviga has been engaged to recruit a Part-Time Contract Legal Administrative Assistant to join their team.Title: Part-Time Contract Legal Administrative Assistant
Location: Minneapolis, MN
Schedule: T-Th, 8:30-5 working onsite (days may vary)Key Notes/Company Details:Headquartered in both Chicago, IL and London, England.Multi-Billion Dollar Business, Employing over 3600 LawyersCulture includes individuals of high standards, providing support and collaboration throughout the businessWork with a reputable global firm known for its excellence in professional services.Responsibilities:
- Provide legal and administrative support to lawyers and professionals across disputes and transactional practice groups.
- Draft and format a wide range of legal documents, including pleadings, agreements, correspondence, and reports.
- Maintain Outlook calendars, coordinate meetings, and manage complex travel arrangements for assigned lawyers.
- Monitor and accept assignments through the firm’s delegation tool, collaborating across teams to ensure timely task completion.
- Proofread work for consistency, grammar, content, and formatting accuracy.
- Support client communications and maintain professional relationships with external contacts, courts, and vendors.
- Prepare and manage monthly billing tasks and assist with compliance-related documentation.
- Assist with onboarding support for new lawyers and serve as a resource for navigating firm departments and tools.
- Adhere to best practices and ensure consistent application of firm standards, policies, and technology tools.
- Minimum of 2 years of administrative experience in a law firm or professional services organization.
- Strong knowledge of legal terminology, document formatting, and legal support workflows.
- Proficient in Microsoft Office (Word, Excel, PowerPoint) and able to learn firm-specific systems quickly.
- Exceptional communication, time management, and project coordination skills.
- Strong judgment, professionalism, and ability to handle confidential information with discretion.
- Proven ability to multitask, prioritize competing demands, and work independently and as part of a team.
- Willingness to engage in both sedentary and limited physical activity, including extended computer use and virtual meetings.
- Strong interpersonal and client service orientation
- Detail-oriented, organized, and adaptable
- Effective at managing multiple priorities in a fast-paced environment
- Demonstrated ownership of tasks and proactive problem-solving skills
- High School or GED
- Bachelor's Degree preferred