Part-Time Administrative Assistant
Job title: Part-Time Administrative Assistant in Auburn, MA at ERA Key Realty
Company: ERA Key Realty
Job description: Are you a highly motivated individual with exceptional organizational skills and a knack for effective communication? If so, we invite you to join our team as a Part-Time Real Estate Administrative Assistant in our Auburn Office. At ERA Key Realty Services, we're on the lookout for a detail-oriented and tech-savvy professional to support our real estate agents in providing top-notch service to their clients. If you're ready to take the next step in your career path and be a vital part of our dynamic team, we encourage you to send us your resume today!This is an in-person position; no remote candidates will be considered.Responsibilities:
- Transaction Tracking: Monitor all transactions from the initial agreement to the post-closing phase. Produce closing statements on behalf of agents and the company.
- Transaction Reporting: Ensure timely closure of and reporting of transactions and maintain accurate records to be sent to the bookkeeping department.
- Compliance Review: Review all necessary documentation for file compliance, ensuring adherence to company policy and the corresponding state Real Estate Regulations.
- Social Media Marketing: Consistently maintain and update the branch's social media presence to promote our culture and services effectively.
- Marketing Support: Assist in the preparation of print marketing materials for agent listings and open houses, utilizing predefined templates.
- Office Organization: Maintain the overall organization and supply management of our office space, ensuring it's in top condition for agents and clients. Notify facilities management of any needs.
- Tech-Savvy: Proficiency in Word, Excel, PowerPoint, Outlook, Teams, and Internet skills; knowledge of Canva is a plus. Ability to quickly learn and troubleshoot new programs.
- Attention to Detail: Excellent attention to detail and a commitment to maintaining high document accuracy. High level of mathematical accuracy.
- Adaptability: Flexibility in daily routines and the ability to prioritize and manage shifting responsibilities effectively.
- Customer-Centric: Exceptional customer service and interpersonal skills, with the ability to build relationships with a diverse range of personalities.
- Problem Solver: Proficient in making quick and effective decisions, solving problems, and maintaining confidentiality.
- Communication: Strong verbal and written communication skills.