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Senior Project Manager

Remote · USA Full-time New today

The Program, Projects and Portfolio (P3) team at Xero is the driving force behind achieving strategic objectives and delivering exceptional results across the organization. We are strategic thought partners, problem solvers, and outcome-oriented operators. We proactively identify opportunities, leverage our deep domain expertise and business acumen, and collaborate effectively with cross-functional partners to maximize the impact of every initiative.

Our team thrives in ambiguity, embraces challenges, and takes true ownership of driving results. We are the operational backbone of Xero’s most important work, ensuring seamless execution of key initiatives, accelerating the achievement of company OKRs, and fostering a culture of collaboration and accountability. With a flexible and adaptable approach, we ramp our support up and down based on project needs, providing targeted expertise and operational excellence to every corner of the business. We are a key engine that propels Xero forward, delivering impactful outcomes and driving sustainable growth.

How you’ll make an impact

  • The P3 teamexists to make sure that the people, processes, and priorities are in place to accelerate the delivery of the key cross functional strategic objectives.
  • We deploy the best Program and Project practices to effectively prioritise, plan, monitor, and propel the execution of our strategic objectives.
  • As a Senior Project Manager you'll be empowered to lead complex initiatives that underpin Xero's strategic objectives, navigate ambiguity, and drive impactful outcomes for Xero's most important work. You'll partner closely with cross-functional teams, such as Product, Go-To-Market and People providing expert guidance and operational excellence to ensure execution is seamless and accelerate the achievement of company OKRs. You'll foster a culture of collaboration and accountability, championing best practices and continuously seeking opportunities to optimize our processes and propel Xero forward.

    • What you’ll do

  • Lead, plan, and execute cross-functional initiatives: Define scope, build delivery roadmaps, and create execution artefacts to drive projects from initiation to successful completion.
  • Partner closely with stakeholders across the organization: Collaborate with product, technology, sales, operations and other teams to ensure alignment and effective delivery of priority work.
  • Proactively identify and mitigate risks: Develop and execute risk management plans to anticipate and address potential roadblocks.
  • Foster a culture of data-driven decision making: Track key metrics, analyze performance, and provide insights to inform project strategy and optimize outcomes.
  • Communicate effectively across all levels of the organization: Clearly articulate project updates and recommendations to diverse audiences, including senior stakeholders, ensuring transparency and alignment.
  • Contribute to the growth of the P3 team: Share knowledge, mentor colleagues, and contribute to the continuous improvement of our team's capabilities.

    • Success looks like

  • Driving impactful outcomes: You consistently deliver successful projects that achieve their objectives and contribute to Xero's strategic goals.
  • Building strong partnerships: You foster collaborative relationships with stakeholders across the organization, earning their trust and respect as a valued partner.
  • Championing project management excellence: You proactively identify opportunities to improve processes, tools, and methodologies, enhancing the efficiency and effectiveness of project delivery.
  • Leading through influence: You effectively navigate ambiguity, provide expert guidance, and inspire teams to achieve exceptional results.
  • Embracing a culture of continuous improvement: You actively seek feedback, analyze performance, and contribute to the ongoing growth and development of the P3team.

    • Critical competencies

  • Strong organizational and time management skills: Ability to manage multiple priorities, meet deadlines, and maintain a high level of attention to detail.
  • Project Management excellence: A commitment to continuous improvement, process optimization, and efficient execution.
  • Proactive and results-oriented approach: A self-starter with a strong work ethic and a passion for delivering impactful outcomes.
  • Strategic thinking and problem-solving: Ability to analyze complex situations, identify root causes, and develop creative solutions that align with Xero's strategic objectives.
  • Exceptional communication and collaboration skills: Ability to clearly articulate ideas, build consensus, and influence stakeholders at all levels of the organization.
  • Adaptability and resilience: Ability to thrive in ambiguity, embrace change, and navigate challenges with a positive attitude.

    • Experience

  • 6+ years in project management at a fast-paced technology / SaaS company or management consultancy
  • Delivered impactful projects that achieved key business objectives and contributed to organizational success.
  • Built strong relationships with diverse stakeholders, fostering collaboration and alignment across teams.
  • Worked with senior stakeholders and influenced strategic decision-making
  • Leveraged project management expertise and familiarity with business tools .
  • Supported the development and execution of business operational plans.
  • Contributed to the achievement of commercial targets through project management.
  • Understanding of key operational metrics and their relationship to project delivery
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