Administrative Assistant Job at Beacon Hill in New York City
Our client, family office is seeking a Temp Assistant to support their Accounting Team in New York. The hours are 9am - 5pm. This is a fully remote position. Duration is approximately 2 months with potential to extend.Position will work with the Controller and two accounting professionals - Temp will provide administrative support. Ideal candidate will have strong attention to details, highly organized and expense management experience.Ongoing Tasks:Collating documents to include signature pages in appropriate locations after they are scanned to usPerforming "callbacks" for all new wire instructions we must send money toMaking payments via portal (if able)Communicating with vendors, including:Asking for alternate payment methodsClarifying things that are unclear from invoicesDiscussing payment timingGaining access to portals Projects:Gathering 2025 charitable donation acknowledgement letters from counterparties and confirming that they include the following information:Addressed to correct donorInc lude whether or not the donee is a 501c3Include whether or not goods or services were received in exchange for the donationInclude correct donation amountDownloading bank statements monthly and saving to appropriate area of B driveSetting up a CSC account for the family office that is separate from (hedge fund)Calling some sites we use to figure out how to add more than one 2FA cell phone numberCalling Fidelity to see if accounts for the kids still exist therePay:$28-$30/hourBeacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits
Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM) Apply tot his job