Administrative Support Specialist III - Remote Opportunity

Capital One is seeking a highly organized, proactive, and experienced Administrative Support Specialist III to provide comprehensive support to a team of 4-6 executives in a dynamic, technology-driven environment. This is a remote-eligible position offering a competitive salary and the opportunity to make a significant impact.

As a key member of the team, you will serve as a trusted partner to your executive leaders, managing complex schedules, coordinating travel, preparing communications, and facilitating team activities. Your strong organizational skills, attention to detail, and ability to thrive in a fast-paced environment are essential to the success of the team.

Responsibilities:

• Manage and prioritize complex daily calendars for multiple executives, adapting to changing needs and deadlines.
• Coordinate and arrange meetings, including conference room reservations, catering, audio/video, and other necessary services.
• Handle all aspects of travel arrangements and prepare accurate expense reports using Capital One systems.
• Lead and support key team activities and events, such as all-hands meetings, team meetings, conferences, and social events.
• Prepare professional business communications, including memos, letters, and emails, ensuring accuracy and clarity.
• Build and maintain strong working relationships with executives and administrative staff across the organization.
• Perform general administrative duties, including copying, faxing, mail distribution, and support for ad-hoc projects and committees.
• Contribute to a positive and collaborative team environment.

Qualifications

• High School Diploma, GED, or equivalent certification.
• Minimum of 2 years of administrative experience.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.
• Preferred: Associate's Degree.
• Minimum of 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment.
• Minimum of 3+ years of calendar management experience supporting multiple executives.
• Minimum of 1+ year of experience in meeting and event planning.
• Experience with video conferencing platforms (Zoom, Skype, etc.).
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.

Capital One offers a comprehensive and competitive benefits package. We are an equal opportunity employer committed to diversity and inclusion. This role is remote-eligible.

Apply To This Job

We encourage you to apply, even if you don't meet every qualification. We're looking for talented individuals to join our team!