Equity Ops Assistant
ABOUT THE ROLE
We are looking for an Assistant to join our Equity Operations team. In this role, you will provide day-to-day support for the administration of our global equity programs. This is an excellent opportunity to learn about equity compensation in a dynamic environment while building strong operational, analytical, and communication skills. WHAT YOU WILL DO- Support daily equity operations processes, including RSU releases, stock option exercises, employee terminations, and monthly reconciliations.
- Help maintain accurate and aligned data across equity platforms (e.g., E*Trade, Carta), HRIS (e.g., HiBob), and internal dashboards.
- Assist employees and internal stakeholders (Payroll, Finance, Legal) by responding to basic equity-related questions.
- Partner with external vendors (brokers, equity administrators) to support routine tasks and issue resolution.
- Help prepare and update operational documentation such as FAQs, SOPs, and checklists.
- Provide administrative support for quarterly equity grant cycles, including tracking timelines and deliverables.
- Assist with the preparation of reports and materials for audits and compliance reviews.
- Contribute to team projects related to equity reporting, process improvements, and automation.
- Someone with a Bachelor’s degree (completed or in progress) in Finance, Accounting, Economics, Business Administration, or a related field.
- Strong interest in learning about equity compensation (stock options, RSUs, etc.).
- Basic proficiency in Excel/Google Sheets (pivot tables, lookups, IF statements) and willingness to grow technical skills.
- High attention to detail and ability to follow structured processes with discipline.
- Strong organizational and time management skills.
- Excellent communication skills, both written and verbal.
- Fluency in Portuguese and English; Spanish is a plus.
- Previous experience with HR/payroll systems or equity platforms (E*Trade, Carta, HiBob) is a nice to have, but not required.
VTEX (NYSE: VTEX) is the enterprise digital commerce platform where global brands and retailers run their world of commerce. VTEX is trusted by more than 2,400 customers, such as AbInbev, Carrefour, Colgate, Motorola and Whirlpool, with over 3,200 active online stores across 38 countries*.
Founded in the year 2000, VTEX has a history of being unstoppable. Completely against the odds, VTEX is leading a high-tech industry and positioned above market giants. We are building an extraordinary future with more than 1,400 employees scattered across 18 locations in 12 countries in Latin America, North America, Europe, and Asia.
At VTEX, you will work in a challenge-driven environment and collaborate with amazing peers. If you are powerful individually, join us, and we will be unstoppable together.
Benefits
- Annual profit-sharing program and equity eligibility
- Health, dental, and life insurance with national coverage provided by VTEX
- Annual budget for professional development in Tech
- Language development incentive program (English, Spanish, Portuguese)
- Flexible meal allowance
- Extended parental leaves
- Child-care assistance
- Flexible work schedule and remote-first culture
- Financial assistance to build your work-from-home setup
- Wellness program
- Free shipping on 1000+ VTEX stores