Operations Assistant
About Us
At THE/STUDIO, our vision is to empower individuals, regardless of their expertise, to unleash their creativity and bring their unique ideas to life through the production of custom products. We are committed to delivering top-quality customized products that not only exceed expectations but also provide a seamless and awe-inspiring experience via our exceptional team and AI-integrated systems. By shouldering the manufacturing burdens, we liberate our customers to focus on their true passions, driving them towards remarkable success and fulfillment. Together, we turn dreams into tangible realities and shape a world where creativity knows no bounds.
Our headquarters are in Los Angeles, California, but we are a truly global company with team-members across the U.S., Europe, South America, Africa, and Asia/Pacific. We have gone to a fully remote working platform so that we can attract the world’s best talent.
All roles at THE/STUDIO are 100% remote from anywhere in the world, as long as you have all your tools and a fast, stable internet connection!
We know that some applicants will not meet all the requirements, so we encourage you to apply anyway so we can determine if something else might be a good fit!
The Role
We’re looking for a highly organized and adaptable Operations Assistant to support day-to-day execution across the business. In this role, you’ll work closely with leaders across departments and take on a variety of responsibilities ranging from internal operations and project coordination to recruitment support and administrative tasks.
This is a junior-level, hands-on position ideal for someone who thrives in fast-paced environments, communicates well, and brings prior experience in recruitment or talent coordination. You’ll play a key role in helping the company stay organized, move faster, and scale smarter.
What You’ll Do
Coordinate scheduling, communications, and documentation across various teams
Support end-to-end recruitment efforts, including sourcing candidates, managing applicant tracking tools, scheduling interviews, and assisting with candidate communications
Own follow-ups and task tracking across multiple ongoing projects and initiatives
Assist in implementing and maintaining internal tools, systems, and processes
Help manage calendars and meeting logistics for key team members, including executives
Prepare reports, conduct research, and maintain team documentation
Handle confidential information with professionalism and discretion
Step in where needed to keep operations moving—no task is too small
What We’re Looking For
1–2 years of experience in an assistant, operations, or coordination role
Proven background supporting recruitment processes (e.g. sourcing, scheduling, ATS management)
Comfortable working in remote and startup-style environments
Tech-savvy and experienced with tools like Slack, Notion, Google Workspace, ATS platforms (e.g. Teamtailor), Airtable
Strong organization and time management skills with the ability to prioritize effectively
Excellent written and verbal communication in English
Self-starter who takes initiative and can adapt quickly as needs shift
Detail-oriented, dependable, and solutions-focused
Why Join Us?
100% remote team with global flexibility
Exposure to multiple aspects of the business—from recruiting to operations to leadership support
High-impact role in a lean, fast-moving team
Growth potential and learning opportunities in a dynamic startup environment
THE/STUDIO’s Company Values
Intellectually curious - possesses a natural disposition and comfort to ask questions, challenge the status quo, and a desire to ‘get to the bottom of things’ if they see something not quite right
Self-motivated with a meaningful reason to deliver excellence
Good communication skills that enhance collaboration, minimize misunderstandings, and at a frequency that is appropriate for a remote team
Radical candor - Coachable, accepting of constructive negative feedback and willing to provide constructive negative feedback where applicable
Operates with a level of urgency - values immediate action where prudent, enables quick decision-making, swift problem-solving, and seizing opportunities in a dynamic business environment
Natural customer centricity - has an affinity to always start their train of thought or analysis with the customer’s perspective, bias towards talking to the customer to understand them
Results-driven - focuses on achieving and exceeding measurable objectives
Our Typical Hiring Process
Submit an application. IMPORTANT: Please submit your resume/CV in English
Initial Chat with Hiring Manager
Assessment/Case Study - if applicable
Final Interview
Reference Check
Note that every role is different, so the process may vary depending on the requirements of the role. Please note that due to the volume of applications we receive, we may not be able to provide feedback to all applications.
At THE/STUDIO, we know that our Company's strength lies in the diversity of our team. THE/STUDIO is an Equal Opportunity Employer and we welcome applicants from all backgrounds. Our policy is to provide equal opportunities for all applicants and individuals regardless of protected characteristics. We prioritize and maintain a fair, inclusive and equitable workplace free from discrimination, harassment, and retaliation.
Originally posted on Himalayas
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